Receiving Associate

Regional Food Bank of Northeastern NY; Town of Colonie (NY); On-site; USD 22,000 - 28,000; Full time

Job summary

Regional Food Bank of Northeastern NY is seeking a Receiving Associate to manage in-coming and outgoing receipts, inventory control, invoicing, and related warehouse tasks. You will coordinate and schedule pickups and deliveries, maintain accurate electronic records, and support a smooth warehouse operation in a fast-paced environment.

The role requires basic computer skills, 18+ years old, and a high school diploma.

Qualifications

• Must be 18+ and have a high school diploma.
• Basic computer skills required.
• Experience operating power equipment preferred; certification obtainable.

Responsibilities

• Enter received items into inventory and print pallet tags.
• Make corrections to orders after they are pulled (out of stock, replacements).
• Print donor receipts for donated items.
• Categorize incoming goods (health and nutrition, culturally relevant).
• Assign inventory numbers to new items as they are received.
• Print invoices for agencies and delivery drivers.
• Schedule pick-ups and deliveries with Transportation team.
• Make daily inventory adjustments.
• Mail donation receipts to donors.
• Answer telephone calls.
• Maintain temperature logs and files.
• Create mass invoices/handbills for the month.
• Print pallet labels as needed.
• Maintain a clean and safe workspace.
• Inspect power equipment prior to use.
• Follow safety standards and procedures.
• Work with other departments in support of the Food Bank mission.
• Adhere to Employee Code of Conduct.

Skills

Basic computer skills

Power equipment operation

Certification readiness

Education

High school or equivalent diploma

Tools

Power equipment certification

Job description

Job Description

Job Title: Receiving Associate

Supervisor: Inventory Control and Acquisition Manager

Supervisory Responsibilities: None

Status: Full-time (40 hours) Non-Exempt

Qualifications: Must be 18 years of age or older and possess a high school or equivalency diploma. Must possess basic computer skills. Prior experience operating power equipment in a warehouse setting preferred. Must have the ability to obtain and maintain power equipment certification.

Physical Requirements: This position works in a typical warehouse setting and will be exposed to extreme temperatures and/or weather conditions. There will be extended periods of sitting, standing and/or bending, pulling, and reaching. This position would normally have routine opportunities for the employee to be able to alter their physical position or change eye focus. This position will require the safe use of a power equipment. Employee should have the ability to lift up to 30 pounds without assistance.

Position Summary: Responsible for the accurate electronic documentation of in-coming and outgoing receipts, inventory control, invoicing, and other administrative tasks associated with warehouse operations. Coordinates and schedules pick-up and delivery of goods.

Duties and Responsibilities

1. Enters received items into inventory and prints pallet tags.
2. Makes corrections to orders after they are pulled (i.e., out of stocks, replacement items etc.).
3. Prints donor receipts for donated items.
4. Ensures categorization of incoming goods, when entering product information, including using categories health and nutrition, and culturally relevant goods.
5. Assigns inventory numbers to new items as they are received.
6. Print invoices for agencies and delivery drivers.
7. Schedules pick-ups and deliveries in collaboration with the Transportation team.
8. Makes daily inventory adjustments.
9. Mails donation receipts to donors.
10. Answer telephone calls.
11. Maintains temperature logs and files when completed.
12. Creates mass invoices/handbills for the month.
13. Prints pallet labels as needed.
14. Maintains a clean and safe workspace.
15. Inspects power equipment prior to use.
16. Follows all safety standards and procedures.
17. Works independently and collaboratively with other departments and employees in support of the mission of the Food Bank.
18. Adheres to the Food Bank's Employee Code of Conduct.
19. Perform other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. The statements are not intended to be an exhaustive list of all duties, responsibilities, and skills required of an employee performing this position.

This job is not eligible for a work from home option.

Regional Food Bank is committed to providing a workplace free from discrimination or harassment. We expect every member of the Food Bank to do their part to cultivate and maintain an environment where everyone has the opportunity to feel included and is afforded the respect and dignity they deserve. The Regional Food Bank complies with all federal, state, and local equal employment opportunity laws. Decisions related to hiring, compensating, training, evaluating performance, or terminating are made fairly, and we provide equal employment opportunities to all qualified candidates and employees.