College Aide – Fiscal Services / Miscellaneous Payment Unit

Office of the New York City Comptroller; New York (NY); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Public Service Loan Forgiveness

Job summary

Office of the New York City Comptroller is seeking College Aide candidates across all city departments. Responsibilities include processing payments, logging returned checks, and supporting miscellaneous payment operations in city systems. Candidates must be enrolled in college and maintain student status.

IT-focused tracks exist for Level II and Level III with relevant coursework required. A residency requirement and equal opportunity employer statement apply, with a preferred emphasis on

Qualifications

• Matriculation at an accredited college or graduate school; student status required.
• For Assignment Level II, IT coursework or concentration preferred.
• For Assignment Level III, IT-related study with a plan approved by the Technology Steering Committee.

Responsibilities

• Process payments in the City’s Financial Management System to court-appointed examiners.
• Process payments for property damage settlements in the OAISIS System.
• Retrieve, process, and log returned checks.
• Perform related assignments and special projects as required.

Skills

Interpersonal skills

Communication skills

Microsoft Office

Education

College matriculation

Job description

Minimum Qualifications

For Assignment Level I:

The New York City Comptroller’s Office works to promote the financial health, integrity, and effectiveness of New York City government, in order to strengthen trust, secure a thriving future for all New Yorkers, and build a more just, equitable, and resilient city. Led by an independently elected citywide official, the comptroller’s office provides checks and balances needed to hold City government accountable for budgeting wisely, investing responsibly, operating efficiently, acting fairly, living up to its obligations and promises, and paying attention to the long‑term challenges we face together.

The Bureau of Accountancy is responsible for the preparation and fair presentation of the City’s accounting and financial statements. It is also responsible for preparing the Annual Comprehensive Financial Report (ACFR), which provides transparency into the City of New York’s financial health and integrity. In addition to promoting fiscal stability through the production of the ACFR, the Bureau of Accountancy ensures that the City’s vendor database is accurate and up to date to allow for efficiency in the processing of payments for businesses and individuals who are in contract with the City, as well as claims, workers’ compensation, labor law, line of duty, certificate of residency and all vendor payments in general. These efforts gain the public’s trust and allow for continued assessment into the City’s financial transactions to identity opportunities for improvement and engage with City agencies to ensure results.

Reporting directly to the Unit Chief of Miscellaneous Payment Unit, responsibilities include, but are not limited to the following:

• Processing payments in the City’s Financial Management System to court appointed examiners
• Processing payments for property damage settlements in the City’s OAISIS System
• Retrieve, process, and log returned checks
• Perform related assignments and special projects as required

College Aide (ALL CITY DEPTS) - 10209

For Assignment Level I:

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology)

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow)

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half‑time in any week in which classes in which the student is enrolled are in session. Students may be employed full‑time during their vacation periods.

Preferred Skills

• Excellent interpersonal, communication, and organizational skills including Microsoft Office Suite proficiency - Detail oriented

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.