Real Estate Transaction Coordinator

CBRE Group, Inc.; San Francisco, Northern (CA, KY); Hybrid; USD 85,000 - 110,000; Full time

Job summary

CBRE Group, Inc. in San Francisco, CA is seeking a Real Estate Transaction Analyst to support dealmaking, lease administration, legal coordination, and project execution across a diverse retail and commercial portfolio.

You will collaborate across Real Estate, Legal, Lease Administration, Construction/Store Development, Finance, and Operations to maintain timelines and drive process efficiency. The role focuses on coordinating materials, managing calendars, and interfacing with landlords and

Qualifications

• 2–3 years of experience in real estate, retail leasing, legal coordination, lease administration, or related fields.
• Strong verbal and written communication skills.
• Exceptional organization skills, attention to detail, and a proactive, inquisitive mindset.
• Demonstrated ability to work effectively in a fast-paced environment and meet deadlines.
• Team-first attitude with strong collaboration across departments.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with SharePoint, document management systems, and Adobe Acrobat DC.
• Intermediate math skills, including financial calculations, percentages, and fractions.
• Familiarity with retail real estate operations, including lease administration, store openings, remodels, and portfolio management.

Responsibilities

• Coordinate and manage deal-related materials, including site photos, drawings, surveys, LODs, and plans.
• Schedule and facilitate project kickoff calls with internal teams and landlords.
• Maintain and update the Real Estate/Store Development Project Calendar to track deal progress, deliverables, and deadlines.
• Support local transaction implementation and manage closeout processes, including hand-off to the lease administration team.
• Upload, maintain and update legal documents, checklists, exhibits, and issue lists in SharePoint with accurate version control.
• Monitor legal reviews and follow up to ensure timely responses and compliance.
• Consolidate internal feedback on lease exhibits and communicate final comments to landlords/internal team members.
• Track and manage tenant estoppel requests, including management of internal due diligence process related to same.
• Interface with outside counsel regularly to collect weekly status communications and update internal reporting to track same.
• Archive all documents memorializing Real Estate Committee outcomes for budget and lease purposes.
• Set up all lease files and documents in queue for legal review following Real Estate Committee approval.
• Manage Deal Tracker noting prioritization of deals and assigning responsibilities to team members.
• Serve as liaison between dealmakers, Legal Services, Lease Administration, Construction/Store Development, Finance, Operations, and landlords.
• Host weekly alignment calls to review priorities, progress, and issues.
• Assist in resolving ongoing real estate and lease-related issues across teams.
• Support workflow improvements that enhance efficiency, collaboration, and communication.
• Manage scheduling, calendars, coordination logistics, and file organization for internal and external partners.
• Work within standardized procedures to achieve objectives, meet deadlines, and model CBRE RISE values.

Skills

Communication

Organization

Collaboration

Proactive mindset

Detail-oriented

Tools

Microsoft Office

SharePoint

Adobe Acrobat DC

Excel

Word

Job description

CBRE Group, Inc. in San Francisco, CA is seeking a Real Estate Transaction Analyst to support dealmaking, lease administration, legal coordination, and project execution across a diverse retail and commercial portfolio.

You will collaborate across Real Estate, Legal, Lease Administration, Construction/Store Development, Finance, and Operations to maintain timelines and drive process efficiency. The role focuses on coordinating materials, managing calendars, and interfacing with landlords and