Real Estate Svcs Coordinator at Robert Half Villanova, PA

Robert Half; Lower Merion Township (Montgomery County); On-site; USD 45,000 - 60,000; Full time

Job summary

Healing Strides Counseling in Montgomery County is seeking a detail-oriented Real Estate Services Coordinator to provide onsite administrative and operational support across multiple properties. This long-term contract role focuses on coordinating tenant and vendor interactions, maintaining property records, and assisting real estate managers with daily office and site activities.

You will balance customer service, invoicing, and facilities coordination in a fast-paced environment while staying

Responsibilities

• Coordinate daily administrative support for multiple properties, ensuring requests and property-related activities are handled accurately and on schedule.
• Process invoices, organize supporting records, and assist with billing documentation to maintain timely and accurate financial tracking.
• Communicate with vendors and contractors to arrange services, confirm scheduling, and support ongoing property maintenance needs.
• Respond to tenant inquiries with professionalism, provide status updates, and help resolve routine service-related issues.
• Assist real estate managers with office tasks, reporting, and follow-up activities tied to property operations and facilities support.
• Conduct site visits as needed to review property conditions, support service coordination, and gather information for management.
• Work with utility providers to address account questions, service matters, and related property coordination needs.
• Support energy management efforts by tracking issues, coordinating service activity, and helping maintain operational efficiency.

Job description

We are looking for a detail-oriented Real Estate Servics Coordinator to provide onsite administrative and operational support across multiple properties. This Long-term Contract position focuses on coordinating tenant and vendor interactions, managing property-related documentation, and assisting real estate managers with daily office and site-based activities. The role is ideal for someone who can balance customer service, invoicing, and facilities coordination in a fast-paced environment while maintaining strong organization and communication.

Responsibilities:

• Coordinate daily administrative support for multiple properties, ensuring requests and property-related activities are handled accurately and on schedule.
• Process invoices, organize supporting records, and assist with billing documentation to maintain timely and accurate financial tracking.
• Communicate with vendors and contractors to arrange services, confirm scheduling, and support ongoing property maintenance needs.
• Respond to tenant inquiries with professionalism, provide status updates, and help resolve routine service-related issues.
• Assist real estate managers with office tasks, reporting, and follow-up activities tied to property operations and facilities support.
• Conduct site visits as needed to review property conditions, support service coordination, and gather information for management.
• Work with utility providers to address account questions, service matters, and related property coordination needs.
• Support energy management efforts by tracking issues, coordinating service activity, and helping maintain operational efficiency.