Real Estate Specialist

Xplora Search Group; Harmonville (PA); Presencial; USD 45.000 - 75.000; Jornada completa

Descripción de la vacante

Xplora Search Group is seeking a detail-oriented Real Estate Specialist to support leasing activities, property administration, landlord communications, and real estate transactions for a large corporate portfolio.

You will review lease terms, coordinate with landlords and internal teams, track expirations, and maintain rigorous property records. The role emphasizes document accuracy, timely reporting, and collaboration with Accounting and legal teams.

Formación

• Proficiency with Microsoft Office programs including Excel, Word, and Outlook.
• Strong organizational and multitasking abilities to manage multiple leases and documents.
• Excellent written and verbal communication skills.
• Ability to review documents, identify discrepancies, and resolve issues independently.
• Comfortable communicating with landlords, vendors, and internal teams.

Responsabilidades

• Assist with reviewing lease terms, negotiating business arrangements, and preparing lease agreements and amendments.
• Coordinate with landlords, property managers, brokers, and internal teams on property matters.
• Track lease expirations, renewals, and deadlines to ensure timely actions.
• Maintain accurate property records, lease documentation, and management system data.
• Partner with Accounting to coordinate rent payments and resolve billing discrepancies.
• Prepare monthly portfolio reports for leased and owned properties.
• Assist with property transitions, inspections, and lease closeout activities.
• Support zoning research, permit applications, insurance docs, and contract administration.
• Coordinate with legal, operations, contractors, and other partners on property issues.
• Provide administrative support including invoice processing, expense tracking, scheduling, and special projects.

Conocimientos

Microsoft Office

Organizational skills

Communication

Attention to detail

Time management

Educación

Bachelor's degree in Real Estate, Business, or related field

Herramientas

Excel

Word

Outlook

Descripción del empleo

Seeking a detail-oriented Real Estate Specialist to assist with the management of a large corporate property portfolio. This position supports leasing activities, property administration, landlord communications, and real estate transactions while working closely with internal departments and external partners.

Key Responsibilities

• Assist with reviewing lease terms, negotiating business arrangements, and preparing lease agreements and amendments.
• Coordinate with landlords, property managers, brokers, and internal teams regarding property-related matters.
• Track lease expirations, renewals, and important deadlines to ensure timely completion of required activities.
• Maintain accurate property records, lease documentation, and information within real estate management systems.
• Partner with Accounting and Accounts Payable to coordinate recurring rent payments and resolve billing discrepancies.
• Prepare monthly portfolio reports and maintain information for leased and owned properties.
• Assist with property transitions, inspections, maintenance concerns, and lease closeout activities.
• Support zoning research, permit applications, insurance documentation, and contract administration.
• Coordinate with legal, operations, contractors, and other business partners to address property-related issues.
• Provide administrative support, including invoice processing, expense tracking, scheduling, and special projects.

Qualifications

• 0–2 years of experience in commercial real estate, lease administration, property management, or a related field.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Ability to review documents, identify discrepancies, and resolve issues independently.
• Comfortable communicating with landlords, vendors, and internal business partners.
• Strong attention to detail and ability to maintain accurate records.
• Customer service experience and the ability to work effectively in a fast-paced environment.
• Previous experience supporting a corporate real estate department is a plus.