Real Estate Services Technician II

HDR; City of White Plains (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Disability insurance

Retirement plan

Paid time off

Tuition reimbursement

Job summary

HDR Engineering, Inc. has an opportunity for a Real Estate Services Technician II (Document Specialist) to support Right of Way projects in New York.

This role focuses on document management, data analysis, and project reporting to ensure compliance, schedule adherence, and high-quality deliverables. The position requires at least 2 years of experience in right-of-way or real property work, strong Excel and GIS familiarity, and meticulous attention to detail.

Qualifications

• 2+ years of experience in right-of-way, title, paralegal, real property law, or mortgage lending.
• Ability to understand real estate documents such as deeds, easements, and plats.
• Proficiency with Microsoft Office and strong Excel skills.
• High attention to detail and well-organized work approach.

Responsibilities

• Draft, format, proofread, edit, and organize ROW documents.
• Prepare acquisition and closing packages for certification-ready status.
• Coordinate document execution, settlement activities, and recording with counties.
• Conduct property research using county records and GIS resources.
• Maintain parcel-level tracking databases and summarize ownership data.
• Generate client reports on project progress and risks.

Skills

Detail-oriented

Organizational skills

Research skills

Education

AA degree or equivalent experience

Tools

Microsoft Office

Excel

Job description

HDR Engineering, Inc. has an opportunity for a Real Estate Services Technician II (Document Specialist) to support our Right of Way projects throughout the New York. This position provides critical document management, data analysis, and technical support for Right of Way Agents and Right of Way Project Managers.

The Real Estate Services Technician II is responsible for maintaining detailed parcel-level records, drafting and reviewing legal documentation, managing comprehensive tracking systems, and preparing accurate project reporting to support compliance, schedule adherence, and high-quality deliverables.

The Real Estate Services Technician will also support Right of Way projects by conducting basic ownership research, performing vesting searches, and managing public record documentation. This role requires familiarity with deeds, easements, and other land records, with responsibilities focused on document retrieval, organization, and non‑interpretive review to support project teams.

This position requires exceptional attention to detail, advanced Microsoft Excel capabilities, and a strong understanding of land rights, legal instruments, and property research through local and municipal GIS systems.

Key Responsibilities

• Draft, format, proofread, edit, and organize ROW-related documents including easements, agreements, correspondence, and acquisition materials.
• Prepare acquisition, closing, and condemnation packages that are certification‑ready in accordance with client, regulatory, and project requirements.
• Assist in coordinating document execution, settlement/closing activities, and recording documents with counties.
• Conduct detailed property and land assessment research using county systems, public records, and GIS resources.
• Compile and summarize property ownership, encumbrances, and valuation data for agent and project manager review.
• Create, maintain, and manage parcel‑level tracking databases to monitor acquisition status, document milestones, title issues, and recording status.
• Develop and maintain Master Excel spreadsheets used to track project status on a parcel‑by‑parcel basis.
• Utilize advanced Excel functions (including pivot tables, nested formulas, lookups, conditional formatting, data validation) to analyze data and produce clear, accurate project status reports.
• Prepare recurring and ad hoc client reports documenting project progress, risks, and outstanding actions.
• Work closely with Right of Way Agents and under the direction of the Project Manager to support day‑to‑day project execution.
• Track deliverables, deadlines, and dependencies related to document preparation, title review, and parcel acquisition.
• Review all paper and electronic files to maintain accordance with company standards, client requirements, and audit expectations.
• Assist with process improvements related to document control, tracking efficiency, and reporting accuracy.
• Perform vesting searches using county land records (current ownership only; no full back‑title).
• Identify present title holders, vesting language, and ownership type (individual, trust, entity, etc.).
• Pull and review most recent deeds and easements to confirm ownership status and rights based on location of parcel.
• Retrieve and organize recorded deeds, easements, plats, and right of way documents.
• Ability to identify existing utility easements and right of way acquisitions.

Preferred Qualifications

• AA degree or equivalent experience.
• Database and GIS familiarity.
• Advanced Microsoft Excel skills with familiarity to Pivot Tables and Macros.
• Local candidates preferred.

Required Qualifications

• A minimum of 2 years of experience with right‑of‑way, title, paralegal, real property law or mortgage lending.
• Specific industry regulatory knowledge a plus.
• Ability to understand real estate documents such as title, appraisal, environmental and survey.
• Proficiency with Microsoft Office.
• Industry experience is beneficial and highly organized work approach.

Benefits

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long‑term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full‑time regular positions. Temporary and part‑time roles eligible for limited benefits.)

Primary Location: United States-New York-White Plains. Other Locations: United States-New York-Albany, United States-New York-Syracuse. Industry: Real Estate Services. Schedule: Full‑time. Employee Status: Regular. Business Class: Right of Way. Job Posting: May 26, 2026.

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.