Real Estate Services Technician II

HDR; City of Albany (NY); On-site; USD 67,288 - 96,125; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Retirement savings plan with employer match

Job summary

HDR is looking for a Real Estate Services Technician II (Document Specialist) to support Right of Way projects across New York. The role involves managing critical documentation, providing data analysis, and assisting Right of Way Agents and Project Managers in day-to-day project execution.

Qualified candidates should have 2+ years of relevant experience and strong Microsoft Excel skills. This full-time position is based primarily in White Plains, New York, and offers a competitive benefits package and salary range of $67,288 - $96,125.

Qualifications

• Minimum of two years of experience with right-of-way or related fields.
• Ability to understand real estate documents such as title and appraisal reports.
• Highly organized work approach.

Responsibilities

• Draft, format, and organize ROW-related documents.
• Prepare certification-ready acquisition packages in compliance with requirements.
• Conduct detailed property and land assessment research.

Skills

Document management

Data analysis

Advanced Microsoft Excel skills

Real estate document comprehension

Education

AA degree or equivalent experience

Tools

Microsoft Office

GIS

Job description

HDR Engineering, Inc. offers a Real Estate Services Technician II (Document Specialist) position supporting Right of Way projects throughout New York. This role provides critical document management, data analysis, and technical support for Right of Way Agents and Project Managers.

Key Responsibilities

• Draft, format, proofread, edit, and organize ROW-related documents including easements, agreements, correspondence, and acquisition materials.
• Prepare acquisition, closing, and condemnation packages that are certification‑ready in accordance with client, regulatory, and project requirements.
• Assist in coordinating document execution, settlement/closing activities, and recording documents with counties.
• Conduct detailed property and land assessment research using county systems, public records, and GIS resources.
• Compile and summarize property ownership, encumbrances, and valuation data for agent and project manager review.
• Create, maintain, and manage parcel‑level tracking databases to monitor acquisition status, document milestones, title issues, and recording status.
• Develop and maintain master Excel spreadsheets for tracking project status on a parcel‑by‑parcel basis.
• Utilize advanced Excel functions—including pivot tables, nested formulas, lookups, conditional formatting, and data validation—to analyze data and produce clear, accurate project status reports.
• Prepare recurring and ad‑hoc client reports documenting project progress, risks, and outstanding actions.
• Work closely with Right of Way Agents and under the direction of the Project Manager to support day‑to‑day project execution.
• Track deliverables, deadlines, and dependencies related to document preparation, title review, and parcel acquisition.
• Review all paper and electronic files to ensure compliance with company standards, client requirements, and audit expectations.
• Assist with process improvements related to document control, tracking efficiency, and reporting accuracy.
• Perform vesting searches using county land records (current ownership only; no full back‑title).
• Identify present title holders, vesting language, and ownership type (individual, trust, entity, etc.).
• Pull and review most recent deeds and easements to confirm ownership status and rights based on parcel location.
• Retrieve and organize recorded deeds, easements, plats, and right‑of‑way documents.
• Identify existing utility easements and right‑of‑way acquisitions.

Preferred Qualifications

• AA degree or equivalent experience.
• Database and GIS familiarity.
• Advanced Microsoft Excel skills, including pivot tables and macros.
• Preference for local candidates.

Required Qualifications

• Minimum of two years of experience with right‑of‑way, title, paralegal, real property law, or mortgage lending.
• Specific industry regulatory knowledge is a plus.
• Ability to understand real estate documents such as title, appraisal, environmental, and survey reports.
• Proficiency with Microsoft Office.
• Highly organized work approach; industry experience is beneficial.

Benefits

We provide a comprehensive benefits package that includes medical, dental, vision, short and long‑term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, an employee referral bonus, and tuition reimbursement. The expected compensation range for this position is $67,288 - $96,125.

Location

Primary location: White Plains, New York, United States. Other locations: Albany, New York; Syracuse, New York. Full‑time, regular employee status.

EEO Statement

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer and consider all qualified applicants, regardless of criminal history, arrest and conviction records.