Real Estate Practice Admin & Closings Specialist

Saul Ewing LLP; Los Angeles (CA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Health savings account (HSA)

Flexible spending accounts (FSA)

401(k) retirement savings plan

Paid time off

Year-end discretionary bonuses

Parental leave

Saul Ewing University (learning and–

Family formation benefits

Job summary

Saul Ewing LLP in Los Angeles seeks a Real Estate Practice Assistant to provide administrative support for assigned attorneys, including document creation and editing, filing, client intake, and calendar management.

You will coordinate meetings, process bills and expenses, manage contacts and matter files, handle inquiries, and assist with due diligence and closings as needed. Strong MS Office skills and 5+ years in real estate legal admin preferred.

Qualifications

• High School Diploma or GED.
• 5+ years of legal administrative assistant experience within real estate preferred.
• Experience with document management, time and billing, client matter intake, and e-filing systems preferred.

Responsibilities

• Create and edit complex documents from multiple sources, proofreading for accuracy.
• Coordinate attorney calendars and meetings, including virtual and in-person.
• Open, review, and route mail and deadlines; draft responses when necessary.
• Process client matter intake forms and maintain client/matter files.
• Review attorney bills and prepare transmittal letters to clients.
• Manage CRM contacts and maintain document management system files.

Skills

Microsoft Office

Word

Outlook

Excel

PowerPoint

Typing 60 wpm

Communication skills

Time management

Organizational skills

Education

High School Diploma or GED

Tools

Document management systems

e-filing systems

Time and billing software

Job description

Saul Ewing LLP in Los Angeles seeks a Real Estate Practice Assistant to provide administrative support for assigned attorneys, including document creation and editing, filing, client intake, and calendar management.

You will coordinate meetings, process bills and expenses, manage contacts and matter files, handle inquiries, and assist with due diligence and closings as needed. Strong MS Office skills and 5+ years in real estate legal admin preferred.