Real Estate Paralegal

Armbrust & Brown, P.L.L.C.; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Armbrust & Brown, P.L.L.C. in Austin, TX, seeks an experienced Real Estate Paralegal to support its real estate practice from inception through closing, coordinating with clients, title companies, lenders, brokers, surveyors, and opposing counsel.

The ideal candidate is proactive, detail-oriented, highly organized, and thrives in a fast-paced law firm environment, handling multiple transactions while delivering superior client service.

Qualifications

• Three or more years of real estate paralegal experience in a law firm or comparable legal environment (five or more years preferred).
• Experience supporting commercial and residential real estate transactions from inception through closing.
• Experience reviewing title commitments, title policies, surveys, and due diligence materials.
• Experience forming business entities and preparing filings with the Texas Secretary of State is strongly preferred.
• Paralegal Certificate and/or Texas Escrow Officer License preferred, but not required.

Responsibilities

• Prepare, revise, and proofread legal documents related to commercial and residential real estate transactions.
• Draft purchase and sale agreements, amendments, deeds, easements, promissory notes, deeds of trust, loan documents, settlement statements, warranty deeds, affidavits, disclosure statements, and other transactional documents.
• Review title commitments, title policies, surveys, easements, and related due diligence materials.
• Identify title issues and assist attorneys in preparing curative documents to resolve title objections.
• Coordinate commercial and residential real estate closings with clients, buyers, sellers, lenders, title companies, real estate agents, brokers, surveyors, governmental agencies, financial institutions, and opposing counsel.
• Prepare closing checklists, signature packages, closing binders, settlement statements, and post-closing documentation.
• Coordinate Internal Revenue Code Section 1031 like-kind exchange transactions with Qualified Intermediaries.
• Form corporations, limited liability companies, partnerships, nonprofit entities, and other business entities.
• Prepare and file organizational documents and Texas Secretary of State filings.
• Prepare corporate governance documents and perform corporate due diligence.
• Review and assist with commercial, retail, and residential lease agreements, amendments, assignments, estoppel certificates, and Subordination, Non-Disturbance and Attornment Agreements (SNDAs).
• Maintain lease abstracts and lease tracking reports.
• Accurately record time daily in accordance with Firm policies.
• Build strong working relationships with attorneys, clients, and other transaction participants while delivering exceptional client service.

Job description

Armbrust & Brown is seeking an experienced Real Estate Paralegal to support attorneys in its sophisticated real estate practice. This position plays an integral role in managing complex transactions from inception through closing, working directly with clients, title companies, lenders, brokers, surveyors, governmental agencies, and opposing counsel.

About the Role

The ideal candidate is proactive, detail-oriented, highly organized, and thrives in a collaborative, fast-paced law firm environment. This role requires the ability to manage multiple transactions simultaneously while delivering exceptional client service and maintaining the highest level of professionalism.

Responsibilities

• Prepare, revise, and proofread legal documents related to commercial and residential real estate transactions.
• Draft purchase and sale agreements, amendments, deeds, easements, promissory notes, deeds of trust, loan documents, settlement statements, warranty deeds, affidavits, disclosure statements, and other transactional documents.
• Review title commitments, title policies, surveys, easements, and related due diligence materials.
• Identify title issues and assist attorneys in preparing curative documents to resolve title objections.
• Coordinate commercial and residential real estate closings with clients, buyers, sellers, lenders, title companies, real estate agents, brokers, surveyors, governmental agencies, financial institutions, and opposing counsel.
• Prepare closing checklists, signature packages, closing binders, settlement statements, and post-closing documentation.
• Coordinate Internal Revenue Code Section 1031 like-kind exchange transactions with Qualified Intermediaries.
• Form corporations, limited liability companies, partnerships, nonprofit entities, and other business entities.
• Prepare and file organizational documents and Texas Secretary of State filings.
• Prepare corporate governance documents and perform corporate due diligence.
• Review and assist with commercial, retail, and residential lease agreements, amendments, assignments, estoppel certificates, and Subordination, Non-Disturbance and Attornment Agreements (SNDAs).
• Maintain lease abstracts and lease tracking reports.
• Accurately record time daily in accordance with Firm policies.
• Build strong working relationships with attorneys, clients, and other transaction participants while delivering exceptional client service.

Qualifications

The Ideal Candidate Will Have:

• Three (3) or more years of real estate paralegal experience in a law firm or comparable legal environment (five or more years preferred).
• Experience supporting commercial and residential real estate transactions from inception through closing.
• Experience reviewing title commitments, title policies, surveys, and due diligence materials.
• Experience forming business entities and preparing filings with the Texas Secretary of State is strongly preferred.
• Experience preparing corporate organizational documents and conducting corporate due diligence is preferred.
• Paralegal Certificate and/or Texas Escrow Officer License preferred, but not required.

Required Skills

• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and proofreading abilities.
• Ability to independently manage multiple transactions while meeting deadlines.
• Professionalism, sound judgment, and discretion.
• A strong commitment to providing exceptional client service.

Preferred Skills

• Microsoft Office Suite
• Adobe Acrobat Pro or Foxit
• NetDocuments or a comparable document management system
• DocuSign or similar electronic signature platform
• Microsoft Teams or Zoom
Time and billing software
• Texas SOSDirect
• Online title and county property record system

Pay range and compensation package

Competitive salary based on experience, qualifications, and demonstrated commercial real estate expertise. The position may also be eligible for discretionary bonus compensation and includes a comprehensive benefits package.

Equal Opportunity Statement

Armbrust & Brown is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, national origin, age, disability, veteran status, sexual orientation, gender identity, marital status, genetic information, or any other characteristic protected by applicable law. Employment decisions are based on qualifications, merit, performance, and legitimate business needs.

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, qualifications, or working conditions. Management reserves the right to modify, assign, or reassign duties and responsibilities at any time to meet business needs.

Armbrust & Brown does not accept unsolicited resumes from recruiters or staffing agencies without a current written agreement. Unsolicited resumes will be considered the property of the Firm, and no placement fees will be paid.