Real Estate Operations Manager

Crystal Clean LLC; Hoffman Estates (IL); On-site; USD 84,000 - 130,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

Wellness Program

Flexible Spending Accounts

Life Insurance

Long-Term Disability

Employee Assistance Program

Tuition Reimbursement

Job summary

Crystal Clean LLC seeks a Manager, Real Estate Operations to lead real estate and facility projects across departments, reporting to Company legal leadership. The role focuses on lease administration, transaction support, and strategic portfolio planning.

You will prepare real estate documents, manage expirations, and use CoStar Real Estate Manager to track data and maintain files. Strong negotiation, communication, and project management skills are essential.

Qualifications

• Bachelor's degree with 8+ years in commercial real estate transactions or lease administration.
• Experience in project management involving real estate transactions, facility projects, or capital improvement and fit-out projects.
• Experience establishing robust KPI reporting processes.
• Experience supporting permitting, certificates of occupancy, and zoning reviews.
• Strong written and verbal communication and negotiation skills.
• Ability to adhere to schedules and maintain confidences.

Responsibilities

• Prepare and review real estate documents (LOIs, leases, amendments, estoppels).
• Manage lease expirations and coordinate renewals, relocations, or expansions.
• Utilize CoStar Real Estate Manager to streamline operations, reporting, and data tracking.
• Assist in portfolio strategic planning and development of SOPs for real estate and facilities.
• Build vendor relations and manage accounts payable for landlords and vendors.

Skills

Communication

Negotiation

Project management

KPI reporting

Confidentiality

Education

Bachelor's degree + 8+ years real estate experience

High school diploma/GED + 10+ years real estate experience

PMP Certification

Tools

CoStar Real Estate Manager

Job description

Job Description

The Manager, Real Estate Operations manages real estate and facility/site improvement projects across departments, including lease administration, transaction support, and strategic portfolio planning. This role reports to and supports Company legal leadership.

Essential Functions

• Prepare and review real estate documents, including LOIs, leases, amendments, estoppels, and other transactional documents.
• Manage and track lease expirations, coordinating with executive leadership to evaluate renewal, relocation, expansion, consolidation, and disposition opportunities.
• Utilize CoStar Real Estate Manager software to streamline operations, create reports, track lease data, manage critical dates and property information, and maintain legal files for all real estate transactions.
• Assist management with the creation of short-term and long-term strategic planning for the entire real estate portfolio.
• Assist in the creation and execution of standard operating procedures (SOPs) for real estate and facilities projects, such as new facility requests, move management, relocations, and overall transactions.
• Create vendor requests in the accounts payable portal for new landlords or real estate vendors and process special check requests.
• Work with local jurisdictions to obtain Certificates of Occupancy for new locations.
• Develop a deep understanding of the Company's business and the needs of its operating locations, including branches, hubs, depots, treatment and recycling facilities, and railroad sites.
• Develop slides and presentations for approval of real estate transactions and assist with crafting negotiation strategies to close transactions with optimal terms for the Company.
• Work with Company departments and managers to develop standards, objectives, and characteristics for each property type to ensure each property meets or exceeds business goals.
• Develop strong relationships with vendors, including landlords, real estate brokerage resources, and permitting consultants, to support real estate goals.
• Monitor and ensure full compliance for property-related activities, including leases, zoning, certificates of occupancy, environmental regulations, and other requirements.
• Partner with the lease accounting and finance teams to review annual budgets and monthly or quarterly reports; approve invoices, CAM reconciliations, and property taxes; and oversee database management and the third-party lease administration vendor.
• Work with the EHS team to address facility hazards and potential environmental risks associated with leased and owned properties.
• Own, track, and manage CARs and MOCs for all real estate projects.

Education & Essential Qualifications

• Bachelor's degree and at least 8 years of experience in commercial real estate transactions, lease administration, property acquisitions, or corporate real estate operations OR a high school diploma/GED and at least 10 years of the same experience.
• Experience in project management involving real estate transactions, facility projects, or capital improvement and fit-out projects
• Experience establishing and implementing a robust process for KPI reporting
• Experience supporting permitting, certificates of occupancy, and zoning reviews
• Knowledge of real estate
• Strong written and verbal communication skills
• Strong negotiation and networking skills
• Ability to adhere to established schedules and deadlines
• Ability to maintain confidential information

Preferred Qualifications

• Experience with real estate management platforms
• PMP Certification

Work Environment: Primarily indoor office environment; noise level is generally quiet. May require sitting for long periods. Regularly requires talking, hearing, seeing, and often reaching with hands. Regularly requires standing and walking. Regularly requires use of a computer keyboard, mouse, telephone, and other office equipment.

Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

This position includes the following Benefits:

• Health, Dental and Vision insurance
• Wellness Program
• Flexible Spending Accounts
• Life Insurance
• Long-Term Disability
• Employee Assistance Program
• Tuition Reimbursement

Location(s)

Pay Range

The estimated pay range for this job. Disclosing pay information promotes competitive and equitable pay.
The actual pay rate will depend on the person's qualifications and experience. $84,000.00 - $130,000.00 / year

Pay Transparency

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions. The salary listed above is being provided to promote pay transparency and equal opportunity at Crystal Clean. Actual compensation offered within this range will vary based on a variety of factors, including geographic location, relevant experience, education, skills, and other factors.