Real Estate Office Administrator

Modern Day Agent Team; St. Louis (MO); On-site; USD 40,000 - 50,000; Part time

Job summary

The Modern Day Agent Team is seeking a reliable Real Estate Office Administrator to support operations and enhance productivity. This role involves managing client records, overseeing office logistics, and providing support to the executive team. Ideal candidates will be highly organized and detail-oriented with proficiency in CRM tools. The position offers long-term growth opportunities in a dynamic real estate environment.

Qualifications

• Minimum of 1 year of administrative or operations experience.
• Proficient with Lofty CRM, Asana, or similar platforms.
• Self-starter who can work independently.

Responsibilities

• Maintain and organize client records and task flows within Lofty CRM.
• Manage daily office operations, including ordering supplies and maintaining cleanliness.
• Make professional outbound calls to follow up with leads.

Skills

Organizational skills

Time-management skills

Communication skills

Analytical thinking

Attention to detail

Education

Administrative or operations experience

Tools

Lofty CRM

Asana

Job description

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Faith | Family | BuildingSaint Louis Real Estate Expert & AdvisorBroker | Realtor | Founder - Modern Day Agent Team - WC realty

About Us:

The Modern Day Agent Team is a top-performing real estate group committed to delivering exceptional service, innovative solutions, and seamless client experiences across the Saint Louis market. As we continue to grow, we are seeking a reliable and detail-orientedOffice Administratorto support our team’s operations, enhance productivity, and ensure daily business functions run efficiently. This role is essential to our team’s success and offers long-term growth opportunities for the right candidate.

Position Summary:

TheReal Estate Office Administratoris responsible for managing internal systems, supporting agent operations, overseeing office logistics, and assisting with lead engagement efforts. The ideal candidate is highly organized, technology-savvy, and able to handle multiple responsibilities with confidence and minimal supervision.

Key Responsibilities:

CRM & Project Management:

• Maintain and organize client records, task flows, and communication logs withinLofty CRM, ensuring data accuracy and usability for the sales team
• Manage project workflows, assign tasks, track deadlines, and maintain transparency across team initiatives

Office & Operations Management:

• Manage daily office operations, including ordering supplies, maintaining office cleanliness, and liaising with vendors to ensure a productive work environment
• Track and manage inventory of marketing and operational tools such asyard signs, lockboxes, and business cards, ensuring agents are equipped and prepared

Lead & Executive Support:

• Make professional outbound calls to follow up with leads on behalf of the executive team, helping to build rapport and move prospects through the pipeline
• Provide administrative support to leadership, including scheduling appointments, preparing documents, coordinating team communication, and assisting with day-to-day needs

Reporting & Analysis:

• Generate and analyze reports from CRM and internal systems to monitor lead activity, team performance, and marketing efforts
• Identify trends and opportunities to improve operations and support data-driven decision-making through regular reporting

Qualifications:

• Minimum of1 year of administrative or operations experience; real estate or fast-paced client-service experience preferred
• Proficient withLofty CRM,Asana, or similar CRM/project management platforms
• Excellent organizational and time-management skills with strong attention to detail
• Confident and professional communication skills, especially over the phone
• Analytical thinker with the ability to interpret data and contribute to performance optimization
• Self-starter who can work independently and adapt in a team-oriented, fast-paced environment

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Sales and Management

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