Real Estate Legal Transactions Assistant

Jackson Walker; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Jackson Walker, the largest law firm in Texas, seeks a Real Estate Legal Administrative Assistant (LAA) in our Austin office. This full-time role provides advanced administrative and legal support to attorneys in Real Estate, including document prep, transaction coordination, billing support, file management and client service.

The position requires strong technical skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.

Qualifications

• High school diploma or GED required.
• Bachelor's degree preferred.
• Minimum of 3 years' legal administrative support experience within a Real Estate practice.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with document management systems (iManage preferred).
• Experience with time entry, billing systems, and database software.
• Strong organizational, communication, proofreading, and time management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and customer service orientation.

Responsibilities

• Assist with drafting, organizing, and managing documents related to real estate transactions.
• Draft closing documents, agreements, third-party consents, schedules and exhibits.
• Maintain transaction files and organize supporting documentation.
• Prepare, proofread, and format legal documents, correspondence, presentations, and other materials.
• Assist with timesheet entry, prebill review, billing revisions and client billing processes.
• Review vendor invoices for accuracy and prepare check requests for payment processing.
• Open new matters and submit conflict requests.
• Coordinate attorney calendars, deadlines, meetings, and travel arrangements.
• Maintain and organize hard-copy and electronic files.
• Profile and manage documents within the Firm's document management system.

Job description

Jackson Walker, the largest law firm in Texas, seeks a Real Estate Legal Administrative Assistant (LAA) in our Austin office. This full-time role provides advanced administrative and legal support to attorneys in Real Estate, including document prep, transaction coordination, billing support, file management and client service.

The position requires strong technical skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.