Real Estate Legal Assistant

Buchalter; San Francisco (CA); Hybrid; USD 80,000 - 90,000; Full time

Job summary

A leading law firm in San Francisco is seeking a Real Estate Legal Assistant to provide high-level administrative support to attorneys. The role involves drafting legal documents, managing calendars, and ensuring compliance with legal standards. Ideal candidates will have strong organizational skills and experience in a law firm environment. This position offers a hybrid work model and a competitive salary range.

Benefits

401K

Profit Sharing

Full Benefits Package

Qualifications

• 5+ years of transactional experience in a law firm.
• Proficiency in drafting and finalizing legal documents.

Responsibilities

• Draft, proofread, and edit real estate legal documents.
• Manage attorney calendars and schedule meetings.

Skills

Organizational Skills

Confidentiality

Legal Terminology

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft Office Suite

iManage

Job description

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Buchalter APC, a full-service business law firm, has an immediate opening for a Real Estate Legal Assistant based in our San Francisco office. There is only one opening.

In this role, you will be responsible for providing high-level administrative and organizational support to multiple corporate attorneys. This role requires exceptional organizational skills, the ability to manage competing priorities in a fast-paced environment, and a commitment to delivering high-quality assistance in support of the firm’s transactional legal services.

Essential Functions

• Draft, proofread, edit, and finalize real estate legal documents, including purchase and sale agreements, leases, deeds, closing documents, title affidavits, letters, and correspondence.
• Assist with preparing real estate transactional documents, such as property transfer documents, escrow instructions, loan documents, and lease amendments.
• Ensure documents comply with firm standards and applicable legal formatting requirements.
• Prepare closing binders and maintain transaction checklists to ensure all deliverables are met.
• Manage attorney calendars, schedule meetings, calls, and deadlines related to client matters.
• Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.
• Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.
• Handle administrative tasks related to real estate transactions, including maintaining client files, organizing due diligence documents, and submitting filings for recording.
• Manage travel arrangements, meeting logistics, and other administrative needs.
• Maintain confidentiality and professionalism in handling sensitive client and firm information.
  
  

Qualifications

• High School Diploma or equivalent is required. Bachelor’s degree is a plus.
• 5+ years of transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with legal document management software, such as iManage.
• Familiarity with legal terminology, processes, and protocols.
  
  

Work Environment

• This position is hybrid offering four remote workdays per month.
• The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.
• Overtime may be required on an as-needed basis.
  
  

Buchalter APC offers a competitive salary, 401K, profit sharing and a full benefits package.

California: Pay Scale: The reasonably expected pay scale for this position is $80,000 to $90,000 per year. This is an employer estimate and the salary offered within that range, and the potential for bonus and bonus amount, will depend on candidate’s years of practice, experience and performance.

Buchalter was founded based on principles of inclusivity. Our Firm’s commitment to reflecting and enhancing the rich diversity of the clients and communities we serve is more than eight decades strong. Buchalter’s diversity of attorneys and staff provides clients with a greater breadth of creative talent and alternative approaches, and enriches our firm’s collaborative, entrepreneurial and collegial environment, benefiting all. We are proud to be an equal opportunity employer. In recruiting, we welcome the unique contributions that all candidates can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

Interested candidates should submit a resume.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Other

Job function

• Job function

  Legal

• Industries

  Law Practice

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