Real Estate Lease & Records Specialist

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 75,000 - 85,000; Full time

Job summary

The Rector & Visitors of the University of Virginia seeks a Lease Administrator & Records Analyst to manage lease administration, payments, records, and data across UVA's real estate portfolio. This on-site role partners with Finance, Facilities Management, Procurement, Legal, and other departments to support strategic real estate objectives.

The position requires a Bachelor's degree or equivalent, 1+ years of relevant experience, and knowledge of lease administration and real estate accounting.

Qualifications

• Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.
• Experience: 1+ years relevant experience.
• Virginia real estate license or related professional certification preferred.
• Two years of experience in commercial real estate lease administration, property administration, real estate operations, records management, or a related field preferred.
• Experience maintaining databases, records systems, and financial or operational data.
• Experience administering contracts, leases, licenses, or other legal or business agreements.

Responsibilities

• Administer income and expense leases, licenses, easements, facility use agreements, and other real estate agreements.
• Abstract and maintain lease terms, critical dates, financial obligations, and property information within the University's real estate database.
• Monitor lease requirements, renewals, expirations, rent escalations, notice periods, and other key obligations.
• Review operating expense reconciliations, CAM charges, and other pass-through expenses for accuracy and compliance with lease terms.
• Prepare lease-related correspondence and coordinate with landlords, tenants, and University stakeholders regarding lease administration matters.
• Ensure lease files are complete, organized, and maintained in accordance with University standards and records retention requirements.

Skills

Lease administration

Real estate data

Records management

Data maintenance

Stakeholder collaboration

AI-enabled tools

Education

Bachelor's degree or equivalent

Job description

The Rector & Visitors of the University of Virginia seeks a Lease Administrator & Records Analyst to manage lease administration, payments, records, and data across UVA's real estate portfolio. This on-site role partners with Finance, Facilities Management, Procurement, Legal, and other departments to support strategic real estate objectives.

The position requires a Bachelor's degree or equivalent, 1+ years of relevant experience, and knowledge of lease administration and real estate accounting.