Real Estate Dev Project Assistant & Procurement

Globalclassifieds.info; New York, Northern (NY, KY); Hybrid; USD 52,000 - 75,000; Full time

Job summary

Globalclassifieds.info, a New York City real estate development firm, is seeking a Junior Real Estate Development Executive Assistant – Procurement / Project Management to support three senior executives with day-to-day development and construction activities.

You will coordinate procurement, track budgets, prepare purchase orders, and maintain project records in a fast-paced environment across Midtown and Brooklyn offices.

Qualifications

• Minimum 2-3 years of professional work experience.
• Experience in real estate development, construction, construction management, or related field strongly preferred.
• Strong organizational and follow-up skills.
• Proficient in Excel and general computer skills.
• Comfortable working with numbers, invoices, budgets, contracts, and vendors.
• Ability to manage multiple priorities and deadlines.
• Must be proactive, resourceful, and comfortable in a fast-paced environment.

Responsibilities

• Assist three senior executives with day-to-day development and construction activities.
• Coordinate purchasing and procurement of construction materials, fixtures, appliances, equipment, and other project requirements.
• Solicit and compare vendor and subcontractor proposals.
• Prepare purchase orders and maintain procurement schedules.
• Track orders, deliveries, pricing, and outstanding items.
• Review and organize invoices, bills, receipts, and supporting documentation.
• Assist with accounts payable and project accounting.
• Track project costs against budgets.
• Coordinate with contractors, architects, engineers, vendors, property managers, and accounting personnel.
• Maintain contracts, proposals, insurance documents, project files, and other records.
• Follow up aggressively on open items and deadlines.
• Prepare Excel schedules, reports, and project summaries for executives.
• Handle additional administrative and project-related responsibilities as required

Skills

Organizational skills

Follow-up skills

Proactive

Detail-oriented

Tools

Excel

Job description

Globalclassifieds.info, a New York City real estate development firm, is seeking a Junior Real Estate Development Executive Assistant – Procurement / Project Management to support three senior executives with day-to-day development and construction activities.

You will coordinate procurement, track budgets, prepare purchase orders, and maintain project records in a fast-paced environment across Midtown and Brooklyn offices.