Real Estate & Department Admin: Ops & Records Pro

City of Cleveland; Kentucky; On-site; USD 42,000 - 64,000; Full time

Job summary

The City of Cleveland is seeking a Real Estate and Departmental Administrator to provide administrative and operational support to assigned department. You will prepare routine communications, manage data and records, schedule meetings, and assist with project coordination.

The role requires an associate degree and two years of relevant experience, with proficiency in Microsoft Office and strong communication skills.

Qualifications

• Associates Degree in Business or Public Administration or closely related field preferred.
• Two years of full-time paid experience in government or private industry office administration required or equivalent.
• Proficiency in office software (Microsoft Office: Word, Excel, Outlook).
• Strong organizational, written and verbal communication skills with attention to detail.

Responsibilities

• Schedule and maintain Commissioner of Real Estate’s calendar.
• Maintain legislation tracking and surplus property determination spreadsheet.
• Monitor schedules for City Planning Commission and City Council Committee hearings.
• Submit and track Board of Control resolutions and related materials.
• Process invoices for professional service consultants.
• Assist with tracking submittals and law assignments.
• Assist with signature/notary documents.
• Recording and filing documents with Cuyahoga County.
• Scanning, filing, copying, and mailing documents.
• Answer department primary line.
• Retrieve citizen calls and web requests for resolution.
• Department Safety PPE and Safety Committee support.
• Participating in community engagement activities.
• Department liaison for ribbon cuttings.
• Other duties as assigned by the Director of MOCAP.
• Process invoices for professional service consultants (Engineering & Construction).
• Process payments and reimbursements for the non-compliant sidewalk programs.

Skills

Organizational skills

Written communication

Verbal communication

Attention to detail

Analytical skills

Creativity in problem solving

Sense of urgency

Customer service mindset

Goal setting & strategic planning

Ethical standards

Education

Associate degree in Business or Public Administration

Bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

The City of Cleveland is seeking a Real Estate and Departmental Administrator to provide administrative and operational support to assigned department. You will prepare routine communications, manage data and records, schedule meetings, and assist with project coordination.

The role requires an associate degree and two years of relevant experience, with proficiency in Microsoft Office and strong communication skills.