Real Estate Coordinator

United Rentals (N A); Stamford (CT); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid Parental Leave

United Compassion Fund

Employee Discount Program

Career Development & PromotionalOpprun

Additional Vacation Buy Up Program

Early Wage Access via Payactiv

Paid Sick Leave

Job summary

United Rentals, Inc. in Stamford, CT is seeking a Real Estate Coordinator to provide operational, analytical, and administrative support to the Real Estate Department.

The role includes weekly reporting across divisions, dark store tracking, location data management, and licensing support in a hybrid work environment. You will assist with budgeting and monthly close activities, prepare executive summaries, and collaborate with Project Managers, IT Security, and Accounting to ensure data accuracy

Qualifications

• Bachelor's degree in finance, accounting, business administration, real estate, or related discipline is preferred but not required.
• 2+ years of experience in real estate, finance, accounting, project coordination, or related support role is preferred.
• Experience budgeting or management reporting in an office environment is preferred but not required.
• Proficiency in Microsoft Office and data reporting tools is expected.
• Organizational and problem-solving skills with attention to data accuracy.

Responsibilities

• Prepare weekly project reporting for each division.
• Consolidate and analyze data from CBRE and company systems (CoStar, Procore, Snowflake).
• Review reporting for completeness and accuracy; resolve data gaps with PMs and Real Estate Partners.
• Prepare summary reports and presentations highlighting risks and actions.
• Maintain supporting reports and distribute final analyses to stakeholders.
• Process requests to add dark store locations and ensure proper system updates.
• Coordinate with IT Security to correct location information and prepare quarterly reports for leadership.
• Support budgeting, forecasting, monthly close, and department submissions with Finance and Real Estate teams.

Skills

Microsoft Office

CoStar

Procore

Snowflake

Data management

Communication

Analytical skills

Budgeting

Cross-functional collaboration

Education

Bachelor's degree (preferred) in finance/accounting/business/real estate

Tools

CoStar

Procore

Snowflake

Job description

Great company. Great people. Great opportunities.

The Real Estate Coordovide operational, analytical, and administrative support to the Real Estate Department.

Responsibilities include weekly real estate and construction project reporting across the Company's six divisions, dark store tracking and reporting, location data management, branch licensing support, departmental budgeting, and responding to real estate inquiries from operating branches and internal stakeholders.

Project Reporting

• Prepare weekly project reporting for each division.
• Consolidate and analyze data from CBRE and Company systems, including CoStar, Procore, and Snowflake.
• Review reporting for completeness and accuracy.
• Coordinate with Project Managers and Real Estate Partners to resolve missing or inaccurate system information.
• Prepare summary reports and presentation materials highlighting critical issues, risks, and required actions.
• Maintain supporting reports and distribute final analyses to internal stakeholders.

Dark Stores

• Process requests to add new dark store locations.
• Confirm that dark stores are properly identified in Company systems and update records as needed.
• Verify that required dark store maintenance programs have been initiated.
• Distribute weekly dark store reporting to Real Estate Partners and other internal stakeholders.
• Coordinate with Accounting to initiate the appropriate dark store accounting treatment.

Location Data

• Review Snowflake reporting to identify inaccurate or incomplete location data.
• Coordinate with IT Security and other internal stakeholders to correct location information.
• Prepare quarterly location data reporting for the Vice President of Real Estate and Tax.

Branch and Licensing Support

• Serve as a point of contact for rental locations and other corporate departments regarding real estate inquiries.
• Complete municipal location reporting and prepare supporting documentation as needed.
• Support business combination activities by coordinating real estate due diligence for acquired locations.
• Coordinate with the Business License team to provide documentation required for branch-level licensing.

Budget and Accounting Support

• Support the Vice President of Tax and Real Estate with departmental budgeting and forecasting, corporate location budgets, capital expenditure planning, and monthly close activities.
• Coordinate and compile departmental budget submissions from Tax and Real Estate team members.
• Process invoices, establish new vendors as needed, track professional fees, and maintain related agreements.
• Prepare journal entries as needed.
• Research issues, identify potential solutions, and recommend appropriate actions to management.

Requirements

• Bachelor's degree in finance, accounting, business administration, real estate, or a related discipline is preferred, but not required.
• Two or more years of experience in real estate, finance, accounting, project coordination, or a related support role is preferred.
• Prior experience in an office environment including tasks such as budgeting or management reporting is preferred, but not required.
• Proficiency in Microsoft Office.
• Experience with CoStar, Procore, Snowflake, or similar data management systems is a plus.
• Organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to data accuracy.
• Ability to manage multiple priorities and meet reporting deadlines.
• Ability to work effectively with cross-functional teams and internal stakeholders.
• Working knowledge of real estate, accounting, budgeting, and financial reporting processes.

Stamford, CT (Hybrid)

Why join us?

We don't just "talk the talk!" We're an award-winning company (recently named a Glassdoor Best Place to Work in 2026) that truly cares about our people - That's why we offer best-in-class benefits and perks that will support you and your family. In addition to our health and financial plans, we also offer:

• Paid Parental Leave
• United Compassion Fund
• Employee Discount Program
• Career Development & Promotional Opportunities
• Additional Vacation Buy Up Program (US Only)
• Early Wage Access through Payactiv (US Hourly Only)
• Paid Sick Leave
• An inclusive and welcoming culture
• Explore our comprehensive U.S. benefit offerings

United Rentals, Inc. is an Equal Opportunity Employer and makes employment decisions regardless of race, color, religion, sex, national origin, age, genetic information, citizenship status, veteran status, sexual orientation, gender identity, disability, or any other status protected by law. If you need a reasonable accommodation at any point of the application process, please email [e-mail] for assistance.

At United Rentals, we proudly hire active duty members, veterans, reservists, and their families. The va