Real Estate Coordinator

Outfront Media; Nashville (TN); On-site; USD 50,000 - 70,000; Full time

Job summary

OUTFRONT Media in Nashville is seeking a Real Estate Coordinator to support the Real Estate Team in site identification, lease analysis, renewals, easements, and repairs. The role processes lease change forms, audits, monthly reporting, and compliance records while coordinating with landowners and city authorities.

You will help prepare materials for variances and ordinance presentations, manage files, and assist with permits, licenses, and insurance certificates to ensure accuracy and timely

Qualifications

• Proficient in Microsoft Windows environment and Excel.
• Oracle background is helpful.
• Paralegal knowledge preferred.
• Professional, multi-task oriented with integrity.
• Property management experience preferred.

Responsibilities

• Partner with Real Estate Team on site identification and lease revenue analysis, renewals and easements.
• Process Lease Change Forms, audits, monthly reporting, vegetation and pest control records.
• Prepare materials for variance and ordinance presentations and related initiatives.
• Maintain Real Estate Department files and assist with permits, licenses and insurance certificates.
• Support digital development projects and project delivery as directed.

Skills

Excel

Oracle

Paralegal knowledge

Communication

Property management

Microsoft Windows

Job description

JOB SUMMARY:

This position holds the significant responsibility of partnering with the Real Estate Team in out-of-home advertising market activities involving site identification, new lease revenue analysis, renewals, easements, re-builds, conversions, and repairs. You will work in an operational capacity to process lease change forms, lease audits, monthly reporting, vegetation, and pest control. The role will also require organizing and preparation of materials for variance and ordinance presentations as well as additional goals in alignment with leadership initiatives.

ESSENTIAL FUNCTIONS:

Provide support including call screening, composing correspondence, memorandums and reports; preparation of graphs and charts; processing payment of all bills, preparing leases, capital expenditure requests and gathering appropriate information as well as telephone contact with lessors. Coordinate and manage materials such as documents, reports, etc., and special projects directed by the Real Estate Team. Also maintain all Real Estate Department files. Process and maintain vegetation control records, pest control records; property tax records; annual business license fee records; percentage lease records. Process all monthly “Lease Change Forms,” reports, and Lease audits. Update and maintain all Lease Files including the data entry, review and analysis of: current rental, future increases, expiration date, lease check registers, real estate taxes, parcel I.D., license fee, meter number, revenues, E.O.I., latitude/longitude, and zip codes as defined by Sarbanes-Oxley compliance requirements in: 1) All spreadsheets applicable to Real Estate Department; 2) Current/future lease data systems. Partner with Real Estate Team on background and revenue analysis for new lease development and lease renewal negotiations, then helps with servicing each lease through its duration, always communicating directly with each landowner. Partner with Real Estate Team on daily Lessor requests in settling any discrepancies (property-line disputes, ingress-egress problems, roof damage, etc.) to the satisfaction of the concerned parties. Partner with Real Estate Team on the analysis for securing and renewing permits for locations with all applicable jurisdictions. Partner with Real Estate Team in securing all necessary variances. Partner with Real Estate Team as public affairs representative striving to positively impact the ordinances and regulations which control the outdoor advertising industry. Partner with Real Estate Team on research and analysis for lobbying efforts. Demo Permits for terminated leases to include permit office visits and permit pick up. Business License Renewals. Maintain Insurance Certificates. Process AP Invoices. Provide support for Digital Development projects as needed. Complete projects as directed by Real Estate Team or Regional VP of Real Estate.

MINIMUM QUALIFICATIONS:

• Computer Literacy: Proficient in Microsoft windows environment, including Excel. Oracle background is helpful.


• Paralegal knowledge preferred.


• Must be professional, multi-task oriented, and able to communicate clearly, comprehensively and with complete personal and professional integrity.


• Property management experience preferred.

OUTFRONT Media is an Equal Opportunity Employer All applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability. Please refer to the OUTFRONT Media Affinity Action policy statement.

At OUTFRONT, we’re in the business of growing our people, the places we touch, and our partners’ businesses. As the most visible platform in America, we have a profound opportunity, and more importantly responsibility, to positively impact the people and businesses within the communities in which our canvases exist. We are proud to be named on Newsweek’s list of America’s Most Responsible Companies 2021 and to be a certified Great Place To Work. We provide a platform that connect brands to their target audiences, as they live their lives. We are famous for the unrivaled impact and creativity of our medium. We champion the power of the largest canvases across North America to grow advertisers’ businesses through driving engagement, fame, and trust. And we do it where it matters.

We are everywhere. We empower smart brands to take advantage of our ubiquity across 500,000 canvases, our national footprint across 25 top markets, and targeted relevance that can be achieved through our local dominance. We are front and center in the places where people live, work, and travel; from urban centers, to busy highways, to transit hubs, to neighborhoods. We provide the permanent in a media landscape overwrought with the transient. The IRL to fuel the URL. The confluence of, and flexibility between, screens. Truth, trust, and visibility. We are Intelligent OOH. We leverage new technology to make OOH more relevant, responsive, and rewarding to make your existing digital investments work harder. OUTFRONT. We Get You America.