Real Estate Contracts & Admin Specialist

Cogent Communications; Washington (District of Columbia); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid Time Off (PTO)

Short- and Long-Term Disability

Life Insurance

Holidays

Parental Leave

401(k) plan with employer match

stock options

Employee Assistance Program

Job summary

Cogent Communications in Washington, DC is seeking a detail-oriented Contract Administrator to manage real estate agreements, renewals, and billing workflows in a fast-paced legal-administration environment. This in-office role requires precise document handling and strong cross-functional coordination with Landlords, property managers, and internal teams.

Responsibilities include processing contracts, archiving records, sending renewal notices, maintaining filing systems, verifying invoices,

Qualifications

• Bachelor's degree or equivalent experience.
• Experience in contract administration preferred.
• Knowledge of real estate agreements and terms.
• Accounts payable experience preferred.
• Basic knowledge of Dynamics GP preferred.

Responsibilities

• Contract administration - Process and route internally real estate agreements for execution by Cogent, send agreements out for counter execution, track documents until returned fully executed, and add fully executed documents to legal database.
• Collection and archive of contracts and continual update of internal databases
• Prepare and send out renewal notices of agreements
• Maintain Real Estate filing system (file, and retrieve records as needed and ensure system is well organized)
• Respond to internal and external requests for new or updated Certificates of Insurance
• Responsible for receiving and sorting incoming mail/email and reviewing for items requiring attention
• Verification and processing of vendor invoices for payment
• Prepare various lease and colocation payment schedules
• Reconciling invoices, resolution/tracking of billing disputes, and other financial reporting related to Real Estate contracts

Skills

Attention to detail

Organizational skills

Written & verbal communication

Contract administration experience

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Excel

Word

Dynamics GP

Job description

Cogent Communications in Washington, DC is seeking a detail-oriented Contract Administrator to manage real estate agreements, renewals, and billing workflows in a fast-paced legal-administration environment. This in-office role requires precise document handling and strong cross-functional coordination with Landlords, property managers, and internal teams.

Responsibilities include processing contracts, archiving records, sending renewal notices, maintaining filing systems, verifying invoices,