Real Estate & Construction Operations Coordinator

Abercrombie & Fitch Co.; New Albany (OH); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(K) savings plan with company match

Medical, dental and vision insurance

Paid parental and adoption leave

Work from anywhere (Mondays and Frid a

Job summary

Abercrombie & Fitch Co. is seeking a Real Estate & Construction Operations Coordinator to maintain accurate system information and support day-to-day processes across Store Planning, Real Estate, and Construction teams.

You will create project schedules, manage approvals for Capital Budget Requests, and collaborate with Finance and cross-functional partners to ensure data integrity and timely submissions. This role emphasizes attention to detail, proactive communication, and process optimization.

Qualifications

• Attention to detail with project data accuracy across systems.
• Ability to align cross-functional teams and manage timelines.
• Strong communication to identify and escalate missing or misaligned information.

Responsibilities

• Maintain accurate and timely information across Store Planning, Real Estate, and Construction systems.
• Create and maintain project schedules with cross-functional partners.
• Prepare and submit Capital Budget Requests (CBRs) and track approvals.

Skills

Project coordination

Data accuracy

Cross-functional collaboration

Communication

Tools

Lucernex

PeopleSoft

Sphere XG

Job description

Job Description:The Real Estate & Construction Operations Coordinator maintains accurate and timely information across the systems used by our Store Planning, Real Estate, and Construction teams. Serving as the primary point of contact for day-to-day system information and processes, this role supports process completion, adherence, and cross-functional alignment.What will you be doing?Memo ProcessingConvert projects and upload all required approval documentation.Create and maintain project schedules, partnering with cross-functional teams to align key dates before initial submission and update schedules as timelines change.Prepare and submit Capital Budget Requests (CBRs), ensuring estimates and approvals align, tracking approval status, escalating issues as needed, and updating systems upon approval.Partner with the Finance team to validate project details, financial accuracy, and alignment with the approved capital plan prior to submission.Review, submit, and upload approved PeopleSoft budgets to ensure system accuracy and compliance.AdministrativeRun monthly reports and import/update project data as needed.Conduct ongoing audits to identify and resolve discrepancies between communicated project information and data reflected in Lucernex and other project management systems.Complete monthly Cost-to-Complete (CTC) reports for approximately 35 active projects.Set up and onboard new Lucernex users, including internal project team members and external vendors.Create Sphere XG projects based on weekly project status, reporting, and documentation updates.Perform bi-monthly project audits to ensure data accuracy, completeness, and compliance with established processes.Team AlignmentAttend weekly New Project Pass meetings to support project intake and alignment.Participate in weekly bidding meetings, updating Lucernex user access, project dates, and related information as needed.Contribute to weekly project update meetings by sharing relevant project information, raising questions, and supporting issue resolution.Participate in bi-weekly team meetings to provide updates, collaborate on priorities, and support team communication.Monitor project KPIs, maintain project status visibility, and flag projects requiring review due to timeline risks, turnaround concerns, or urgent off-cycle requests.Partner with cross-functional partners to ensure consistent processes, requirements, and project information throughout the project lifecycle.Day-to-day breakdown:~70% Routine Administrative Activities: Execute recurring administrative tasks that support project management processes, reporting, data maintenance, system updates, and documentation management.~20% Ad Hoc Project Support: Respond to project-related requests, answer stakeholder questions, assist with user setup, and provide basic system onboarding and training for new users.~10% Process Review & Continuous Improvement: Identify process gaps, recommend enhancements, and support ongoing efforts to improve efficiency, accuracy, and consistency across project and system workflows.What do you need to bring?Strong attention to detail, with the ability to maintain accurate project data, documentation, and system records.Effective prioritization and time management skills, with the ability to balance multiple projects and deadlines based on urgency and business needs.Strong problem-solving and critical thinking abilities, including the ability to navigate ambiguity by applying established processes, standards, and business knowledge.Clear and proactive communication skills, with the ability to identify and escalate issues, communicate project needs, and address missing or misaligned information to prevent delays.Ability to adapt communication and support to different stakeholders, understanding varying partner needs while maintaining alignment to core processes and requirements.Growth mindset and continuous improvement focus, consistently seeking opportunities to enhance processes, streamline workflows, and improve information sharing.Strong self-management skills, including the ability to monitor workload, manage competing priorities, and proactively seek support when needed.Collaborative and customer-focused approach, with a commitment to building strong partnerships across teams and supporting successful project execution.Our CompanyAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs.The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com.At Abercrombie & Fitch Co., we lead with purpose and always put our people first. We’re proud to offer equitable compensation and benefits, including flexibility and competitive Paid Time Off, as well as education and engagement events, including various Associate Resource Groups, volunteer opportunities and additional time off to give back to our global communities.Benefits & PerksAs an Abercrombie & Fitch Co. (A&F Co.) associate, you’ll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F Co. is committed to providing competitive and comprehensive benefits that align with our company’s culture and values, but most importantly – with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward:Incentive bonus program401(K) savings plan with company matchAnnual companywide review processFlexible spending accountsMedical, dental and vision insuranceLife and disability insuranceAssociate assistance programPaid parental and adoption leaveAccess to fertility and adoption benefits through CarrotAccess to mental health and wellness app, HeadspacePaid Caregiver LeaveMobile StipendPaid time off and one paid volunteer day per year, allowing you to give back to your communityWork from anywhere (Mondays and Fridays are “work from anywhere” days for most roles and six work from anywhere weeks per year)Seven associate wellness half days per yearMerchandise discount on all of our brandsOpportunities for career advancement, we believe in promoting from withinAccess to multiple Associate Resource GroupsGlobal team of people who will celebrate you for being YOU!Company DescriptionAbercrombie & Fitch Co. (A&F Co.) is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs.The company operates a family of brands, including Abercrombie brands and Hollister brands, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com and hollisterco.com.Learn more about A&F Co. by visiting our corporate website here.ABERCROMBIE & FITCH CO. IS AN EQUAL OPPORTUNITY EMPLOYER.