Real Estate & Construction Operations Coordinator

Abercrombie & Fitch Spain, SL; Columbus (OH); On-site; USD 60,000 - 80,000; Full time

Job summary

Abercrombie & Fitch Co. is seeking a detail-oriented Project/PMO Administrator in Columbus, OH. You will manage memo processing, budgets, and cross-functional scheduling, ensuring alignment with approvals and the capital plan.

You will support finance validation, system data integrity (Lucernex/PeopleSoft), and ongoing reporting. This role emphasizes accuracy, process discipline, and proactive stakeholder communication.

Qualifications

• Experience in project administration or PMO roles.
• Ability to prepare and submit budgets and reports.
• Familiarity with ERP and project management systems.
• Attention to process and data accuracy.

Responsibilities

• Convert projects and upload required approval documentation.
• Create and maintain project schedules with cross-functional teams.
• Prepare and submit Capital Budget Requests (CBRs) and track approvals.
• Partner with Finance to validate project details and financial accuracy.
• Review, submit, and upload approved PeopleSoft budgets.
• Run monthly reports and import/update project data.
• Conduct audits to resolve discrepancies in Lucernex and other PM systems.
• Complete monthly Cost-to-Complete (CTC) reports for ~35 active projects.
• Set up and onboard new Lucernex users.
• Create Sphere XG projects based on status and documentation updates.
• Bi-monthly project audits for data accuracy and compliance.
• Attend weekly New Project Pass meetings and bi-weekly team meetings to share updates.

Skills

Attention to detail

Time management

Communication

Problem solving

Cross-functional collaboration

Tools

Lucernex

PeopleSoft

Sphere XG

Job description

Job Description:

What will you be doing?

Memo Processing

• Convert projects and upload all required approval documentation.
• Create and maintain project schedules, partnering with cross-functional teams to align key dates before initial submission and update schedules as timelines change.
• Prepare and submit Capital Budget Requests (CBRs), ensuring estimates and approvals align, tracking approval status, escalating issues as needed, and updating systems upon approval.
• Partner with the Finance team to validate project details, financial accuracy, and alignment with the approved capital plan prior to submission.
• Review, submit, and upload approved PeopleSoft budgets to ensure system accuracy and compliance.

Administrative

• Run monthly reports and import/update project data as needed.
• Conduct ongoing audits to identify and resolve discrepancies between communicated project information and data reflected in Lucernex and other project management systems.
• Complete monthly Cost-to-Complete (CTC) reports for approximately 35 active projects.
• Set up and onboard new Lucernex users, including internal project team members and external vendors.
• Create Sphere XG projects based on weekly project status, reporting, and documentation updates.
• Perform bi-monthly project audits to ensure data accuracy, completeness, and compliance with established processes.

Team Alignment

• Attend weekly New Project Pass meetings to support project intake and alignment.
• Participate in weekly bidding meetings, updating Lucernex user access, project dates, and related information as needed.
• Contribute to weekly project update meetings by sharing relevant project information, raising questions, and supporting issue resolution.
• Participate in bi-weekly team meetings to provide updates, collaborate on priorities, and support team communication.
• Monitor project KPIs, maintain project status visibility, and flag projects requiring review due to timeline risks, turnaround concerns, or urgent off-cycle requests.
• Partner with cross-functional partners to ensure consistent processes, requirements, and project information throughout the project lifecycle.

Day-to-day breakdown :

• ~ 70% Routine Administrative Activities: Execute recurring administrative tasks that support project management processes, reporting, data maintenance, system updates, and documentation management.
• ~ 20% Ad Hoc Project Support: Respond to project-related requests, answer stakeholder questions, assist with user setup, and provide basic system onboarding and training for new users.
• ~ 10% Process Review & Continuous Improvement: Identify process gaps, recommend enhancements, and support ongoing efforts to improve efficiency, accuracy, and consistency across project and system workflows.

What do you need to bring?

• Strong attention to detail , with the ability to maintain accurate project data, documentation, and system records.
• Effective prioritization and time management skills , with the ability to balance multiple projects and deadlines based on urgency and business needs.
• Strong problem-solving and critical thinking abilities , including the ability to navigate ambiguity by applying established processes, standards, and business knowledge.
• Clear and proactive communication skills , with the ability to identify and escalation issues, communicate project needs, and address missing or misaligned information to prevent delays.
• Ability to adapt communication and support to different stakeholders , understanding varying partner needs while maintaining alignment to core processes and requirements.
• Growth mindset and continuous improvement focus , consistently seeking opportunities to enhance processes, streamline workflows, and improve information sharing.
• Strong self-management skills , including the ability to monitor workload, manage competing priorities, and proactively seek support when needed.
• Collaborative and customer-focused approach , with a commitment to building strong partnerships across teams and supporting successful project execution.

Our Company

Abercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs.

The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europ