Real Estate Closings Coordinator

Advantage Title Group Agency LLC; South Huntington (NY); On-site; USD 48,216,000 - 57,859,000; Full time

Job summary

Advantage Title is seeking a detail-oriented Closing Desk Coordinator to support residential and commercial real estate closings in New York. The role coordinates with closers and transaction parties to schedule closings, prepare GFEs, title bills, and title policies, and track packages to ensure timely completion.

The ideal candidate has two years of closing desk experience in the title industry, strong organizational skills, and the ability to manage multiple deadlines in a fast-paced

Qualifications

• Two years of closing desk experience in the title industry.
• Familiarity with title insurance policies, closing documentation, and the overall real estate closing process.
• Experience preparing GFEs, title bills, pro forma policies, and/or title insurance policies strongly preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage a high volume of transactions, competing priorities, and time-sensitive deadlines.
• Strong follow-through with the ability to proactively track outstanding documentation and resolve issues.
• Ability to work independently while collaborating effectively with internal teams and external partners.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced, deadline-driven environment.

Responsibilities

• Coordinate and schedule real estate closings with in-house closers and independent closing professionals based on transaction needs and availability.
• Prepare Good Faith Estimates (GFEs), title bills, and other closing-related documentation accurately and in a timely manner.
• Prepare pro forma title insurance policies for review and use in connection with upcoming closings.
• Prepare loan policies and required documentation in advance of closing.
• Prepare owner’s title insurance policies following the completion of closings.
• Order county, tax, and other required continuations prior to closing to ensure information is current and complete.
• Track closing packages and follow up as needed to ensure completed documentation is received within required timeframes.
• Review files for required information and documentation and proactively identify outstanding items that could impact closing timelines.
• Maintain accurate and organized transaction records throughout the closing process.
• Coordinate with internal teams and external partners to resolve questions, obtain outstanding information, and keep transactions progressing toward closing.
• Manage multiple transactions simultaneously while maintaining accuracy and meeting established deadlines.
• Handle building loan continuations.

Skills

Closing desk

Title insurance

GFEs

Documentation

Organizational skills

Communication

Job description

Advantage Title is seeking a detail-oriented Closing Desk Coordinator to support residential and commercial real estate closings in New York. The role coordinates with closers and transaction parties to schedule closings, prepare GFEs, title bills, and title policies, and track packages to ensure timely completion.

The ideal candidate has two years of closing desk experience in the title industry, strong organizational skills, and the ability to manage multiple deadlines in a fast-paced