Real Estate Administrator

Vestas group; Portland (OR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Vacation and sick time

401(k) plan

Tuition assistance

Job summary

Steelhead Americas, Vestas' renewable energy development arm in North America, is seeking a Real Estate Administrator to join the team and manage land lease and easement agreements across the United States.

The role covers agreement intake, records integrity, contract system accuracy, reporting, payment coordination, and general admin support to meet contractual and regulatory obligations.

Qualifications

• 5+ years in administrative, legal, contract, or real estate support.
• Excellent written and verbal communication abilities.
• Strong attention to detail and process quality.
• Proficiency with MS Word, Excel, Outlook and contract systems.

Responsibilities

• Administer real estate agreements lifecycle, intake, routing, and tracking.
• Review documents for completeness and ensure data accuracy in systems.
• Run quarterly reports and coordinate monthly payments for agreements.
• Support compliance with state and federal ownership reporting.
• Coordinate with project teams, legal, finance, and landowners.
• Provide general administrative support and process improvements.

Skills

Communication skills

Attention to detail

MS Word

MS Excel

Outlook

Contract tools

Database experience

Organization

Education

Bachelor's degree

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Steelhead Americas, Vestas' renewable energy development arm in North America, has a growing pipeline of wind and wind/solar hybrid projects and is seeking a Real Estate Administrator to join the team.

The Real Estate Administrator will manage Steelhead's library of land lease and easement agreements with landowner partners across the United States. This role is responsible for agreement intake, records integrity, contract system accuracy, reporting, payment coordination, and administrative support that helps Steelhead meet its contractual and regulatory obligations.

Responsibilities:

• Agreement lifecycle administration: Serve as the primary administrative point of contact for real estate agreement lifecycle management, including agreement intake, review, routing, execution tracking, mailing, and onsite filing of original hard-copy documents.
• Records and contract management: Review incoming agreements and associated documents for completeness; scan and save documents for legal review and approval; audit agreement details entered into contract management systems for completeness, consistency, and data accuracy.
• Reporting and payment coordination: Run quarterly reports identifying agreements expiring in the coming year and upcoming monthly payment obligations; notify appropriate internal stakeholders; and process required payments for applicable agreement obligations on a monthly basis.
• Compliance support: Complete and submit reporting required under applicable state and federal foreign ownership laws and support related internal documentation needs.
• Landowner and cross-functional coordination: Work with project development, legal, finance, and land acquisition teams, as well as landowners, to collect and maintain accurate contact information and support timely follow-through on agreement-related items.
• General Admin: Provide general administrative support and collaborate with the Development Coordinator on team processes, documentation, scheduling, and follow-up needs.

Qualifications:

• High school diploma or equivalent with 5+ years of relevant administrative, legal, contract, real estate, records management, finance, or payment coordination experience; or bachelor's degree with 2+ years of directly related experience.
• Excellent oral and written communication skills.
• Excellent attention to detail and focus on process quality and consistency.
• Working knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook; comfort working with databases, document management systems, contract management tools, and data accuracy processes.
• Ability to plan, organize, multi-task, prioritize, and execute assigned workload to meet multiple deadlines.
• Strong follow-through, sound judgment, and the ability to handle confidential documents and sensitive information appropriately.

As a member of the Vestas/Steelhead team, we offer a competitive salary and one of the most comprehensive benefits plans in the industry. Benefits include healthcare, dental, vision, vacation and sick time, a generous 401(k) plan, tuition assistance, collaborative and motivated coworkers, and much more. You will also work in a collaborative, fast-moving development environment with exposure to legal, finance, land acquisition, and project development work that supports renewable energy growth across North America.

Vestas provides equal employment opportunity without regard to age, race, religion, color, gender, national origin, veteran status, disability, or any other characteristic protected by federal, state, provincial, or local law.

Applicants requiring reasonable accommodation during the application and/or interview process should notify a representative within the People & Culture department.

Our commitment to a fair hiringAt Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB StatementAt Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About VestasVestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 200 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.With 39,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.