Real Estate Administrative Assistant

Coldwell Banker Premier; Williamsburg (VA); On-site; USD 23,419 - 24,796; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Competitive compensation

Job summary

A leading real estate company seeks an organized Real Estate Administrative Assistant for their Williamsburg office. This role involves supporting agents with daily operations, managing office schedules, and facilitating training on company tools. The successful candidate will have administrative experience, strong communication skills, and knowledge of CRM and social media. The position offers competitive compensation of $17–18 per hour with a structured work schedule from Monday to Friday.

Qualifications

• 2-4 years of previous administrative experience.
• Proficient with CRM products.
• General knowledge of real estate practice is a plus.

Responsibilities

• Assist Sales Associates with company tools and technology.
• Maintain records on all MLS functions.
• Keep the company calendar updated.

Skills

Excellent verbal communication skills

Ability to work independently

Proficient with Microsoft Office

General knowledge of social media

Education

High school graduate or equivalent

Tools

Microsoft Word

Microsoft Excel

CRM software

Job description

Benefits

• 401(k)
• Health insurance
• Paid time off
• Vision insurance
• Health/Dental/Vision Insurance
• 401k Available

About the Role

We are seeking a dynamic Real Estate Administrative Assistant to join the team at our Virginia Beach office. The Administrative Assistant handles the daily flow of work and administrative duties and ensures the various needs of agents are supported. Real estate experience highly preferred.

Responsibilities

• Assist all Sales Associates with learning the company tools and technology
• Inform Sales Associates of changes to office policies and procedures
• Keep everyone up to date about upcoming events and training
• Serve as the first level of support for Sales Associate questions
• Answer phones and work with headquarters on administrative tasks and initiatives
• Maintain listings, sales, settlements, and processes
• Keep records on all MLS functions such as agent additions, terminations, and transfers
• Help train and assist agents with company CRM contacts and drip campaigns
• Help train agents to effectively navigate company tools and resources
• Help train agents to be cognizant of their internet presence and social media profiles
• Keep the company calendar up to date and accurate
• Create and distribute letters, memoranda, and other general office correspondence
• May include appointment setting and various customer service calls
• Assist central administration with agent file review, if needed
• Oversee purchasing/ordering (supplies and equipment)
• Oversee maintenance of office equipment and technology
• Oversee office schedule regarding Education Days, training, monthly meetings, etc.
• Coordinate leadership and associate participation in regional and national CB events
• Occasional travel throughout the year to regional events

Qualifications

• High school graduate or equivalent combination of training and experience
• 2‑4 years of previous administrative experience
• Excellent verbal communications skills and an ability to work independently in an office
• Proficient with Microsoft Office products, especially Google, Word, Publisher, Excel
• Proficient with CRM products
• General knowledge of social media in a business-related setting
• General knowledge of real estate practice and some knowledge of accounting is a plus

Compensation and Work Schedule

You will report to our Williamsburg office for work Monday – Friday, 8:30 – 5:00, with a 30‑minute unpaid lunch break. $17–18 hr.

• Competitive Compensation