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Provide CIC; South Carolina; On-site; USD 28,000 - 32,000; Part time

Job summary

Provide CIC in Dorchester, Dorset is seeking an Administrative Assistant for the Child Health Information Service. This part-time role based in Poundbury involves data input to the CHIS and demographic updates, supporting the delivery of child health services.

You will work as part of a team to ensure data quality, adhere to Caldicott principles and the Data Protection Act, and coordinate records with health professionals as needed. Some travel to Provide HQ may be required.

Qualifications

• Experience in Child Health Information Services is required.
• Maintains data quality and accuracy in CHIS.
• Works well in a team to support health services for children aged 0-19.

Responsibilities

• Input all data information onto the Child Health Information System according to procedures, ensuring accuracy.
• Process demographic updates promptly and per procedure.
• Share electronic records with appropriate health care professionals per procedure.
• Run system reports to ensure information is accurate and complete.
• Deal with telephone enquiries promptly and professionally, escalating when needed.
• Participate in weekly immunisation data processing and input immunisation details.
• Input vaccination data and process new births as required.

Skills

Data entry

Teamwork

Data protection

Communication

Job description

This position is based in Poundbury, Dorchester, Dorset.

For remote workers there will be a requirement for the candidate to travel to Provide HQ for one day per week for regular team catchups.

Experience in Child Health Information Services is required.

Administrative Assistants within the Child Health Information Service work as part of a team to provide an efficient, effective, high quality and customer focused administrative and datainput service which supports the delivery of health services to children and young peopleaged 0-19.

To ensure services objectives are met and that data quality is continuously improved.

• Request sharing of electronic records in a timely manner, process in accordance with procedure and share with appropriate health care professional.
• Input all data information onto the Child Health Information System in accordance with procedures, always ensuring accuracy.
• Process demographic updates in a timely manner and in accordance with procedure.
• Liaise with the Safeguarding Department as appropriate and ensure documentation is forwarded to the relevant health care professional in a timely and efficient manner.
• Ensure all work is undertaken in line with Caldicott principles and the Data Protection Act.
• In times of colleague’s absence or heavy workload, ensure work is prioritized and undertaken appropriately.
• Ensure all work is undertaken in line with Caldicott principles and the Data Protection Act.
• In times of colleague’s absence or heavy workload, ensure work is prioritized and undertaken appropriately
• Request sharing of electronic records in a timely manner, process in accordance with procedure and share with appropriate health care professional.
• Run system reports as required to ensure information is gained so that data is accurate and complete.
• Input all information onto the Child Health Information System in accordance with procedures, always ensuring accuracy.
• Process demographic updates in a timely manner and in accordance with procedure.
• Liaise with the Safeguarding Department as appropriate and ensure documentation is forwarded to the relevant health care professional in a timely and efficient manner.
• Deal with telephone enquiries in a prompt and professional manner and elevate those which require input from the Child Health Team Leader.
• Undertake scanning, photocopying, sorting and distribution of mail as required and in accordance with Provide’s Policy.
• Work independently and as part of a team to ensure timescales are met.
• Work independently and as part of a team to identify work/tasks/procedures which may need reviewing and bring to the attention of the CHIS Team Leader.
• Ensure all work is undertaken in line with Caldicott principles and the Data Protection Act.
• In times of colleague’s absence or heavy workload, ensure work is prioritized and undertaken appropriately.
• Any other duties required as delegated by the CHIS Team Leader or Deputy Team Leader
• Receive migration reports from Schools and Immunisation Team and input child data in accordance with procedures. Liaise with School Nurses as appropriate.
• Scan and maintain electronic records/documentation in accordance with Provide’s Policy and Child Health procedures.
• Input vaccination and health data in accordance with procedure.
• Participate in the weekly immunisation run. Process returned Clinic Lists and input immunisation details onto the Child Health Information System in accordance with procedure. Follow up all immunisation queries with the appropriate GP Surgery. File Clinic Lists.
• Participate in undertaking the registering and processing of new births.
• On a daily basis, receive electronic Blood Spot results from the laboratory and upload or input in accordance with procedure. Run system reports to an agreed timescale, liaising with health care professionals as appropriate.

This advert closes on Thursday 15 Oct 2026

Proud member of the Disability Confident employer scheme

Administrative Assistant Dorset CHIS | Provide CIC

Company: Provide CIC Salary: £25,272 Dependent on experience Hours: Part-time Location: Dorchester, DT1 3BS Job type: Contract Posting date: 1 Oct 2026 Closing date: 31 Oct 2026

Summary

This position is based in Poundbury, Dorchester, Dorset.

For remote workers there will be a requirement for the candidate to travel to Provide HQ for one day per week for regular team catchups.

Experience in Child Health Information Services is required.

Administrative Assistants within the Child Health Information Service work as part of a team to provide an efficient, effective, high quality and customer focused administrative and datainput service which supports the delivery of health services to children and young peopleaged 0-19.

To ensure services objectives are met and that data quality is continuously improved.

• Request sharing of electronic records in a timely manner, process in accordance with procedure and share with appropriate health care professional.
• Input all data information onto the Child Health Information System in accordance with procedures, always ensuring accuracy.
• Process demographic updates in a timely manner and in accordance with procedure.
• Liaise with the Safeguarding Department as appropriate and ensure documentation is forwarded to the relevant health care professional in a timely and efficient manner.
• Ensure all work is undertaken in line with Caldicott principles and the Data Protection Act.
• In times of colleague’s absence or heavy workload, ensure work is prioritized and undertaken appropriately.
• Ensure all work is undertaken in line with Caldicott principles and the Data Protection Act.
• In times of colleague’s absence or heavy workload, ensure work is prioritized and undertaken appropriately
• Request sharing of electronic records in a timely manner, process in accordance with procedure and share with appropriate health care professional.
• Run system reports as required to ensure information is gained so that data is accurate and complete.
• Input all information onto the Child Health Information System in accordance with procedures, always ensuring accuracy.
• Process demographic updates in a timely manner and in accordance with procedure.
• Liaise with the Safeguarding Department as appropriate and ensure documentation is forwarded to the relevant health care professional in a timely and efficient manner.
• Deal with telephone enquiries in a prompt and professional manner and elevate those which require input from the Child Health Team Leader.
• Undertake scanning, photocopying, sorting and distribution of mail as required and in accordance with Provide’s Policy.
• Work independently and as part of a team to ensure timescales are met.
• Work independently and as part of a team to identify work/tasks/procedures which may need reviewing and bring to the attention of the CHIS Team Leader.
• Ensure all work is undertaken in line with Caldicott principles and the Data Protection Act.
• In times of colleague’s absence or heavy workload, ensure work is prioritized and undertaken appropriately.
• Any other duties required as delegated by the CHIS Team Leader or Deputy Team Leader
• Receive migration reports from Schools and Immunisation Team and input child data in accordance with procedures. Liaise with School Nurses as appropriate.
• Scan and maintain electronic records/documentation in accordance with Provide’s Policy and Child Health procedures.
• Input vaccination and health data in accordance with procedure.
• Participate in the weekly immunisation run. Process returned Clinic Lists and input immunisation details onto the Child Health Information System in accordance with procedure. Follow up all immunisation queries with the appropriate GP Surgery. File Clinic Lists.
• Participate in undertaking the registering and processing of new births.
• On a daily basis, receive electronic Blood Spot results from the laboratory and upload or input in accordance with procedure. Run system reports to an agreed timescale, liaising with health care professionals as appropriate.

This advert closes on Thursday 15 Oct 2026

Proud member of the Disability Confident employer scheme

About Disability Confident Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.