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NHS Jobs; Maryland; On-site; USD 30,000 - 34,000; Full time

Job summary

NHS Jobs is seeking a Support Medical Secretary to provide administrative and secretarial support to Consultants and senior medical staff in the Urology Directorate. The role involves typist duties, clinical correspondence, and managing day-to-day office procedures.

The post requires multitasking across waiting lists, patient records, clinic bookings, and liaison with internal teams to ensure timely and accurate information for patient care.

Responsibilities

• Provide administrative assistance and secretarial support to Consultants and Senior medical staff within Urology.
• Prioritise workload and become familiar with all office procedures to run the day-to-day office operations.
• Typing of clinical staff correspondence, transcribing digital dictation, and generating operation notes and letters.
• Manage waiting lists, liaising with admissions, and ensuring patient details are up to date on the patient administration system.
• Maintain confidential patient records and ensure filing of results and correspondence.
• Book appointments for clinics & diagnostic procedures and monitor investigation dates and results.

Job description

Post Title:

Support Medical Secretary

Pay Band:

3

Hours:

37.5

Contract:

Fixed term

Location / Department:

Urology

Accountable to:

Directorate Support Officer

Key Working Relationships:

Internal: Directorate Management team, Consultant medical staff & CNS, medical secretaries, receptionists, ward clerks, ward and departmental staff External: Patients / Carers, General Practices, other providers

Risk Assessment:

Works with display screen equipment for prolonged periods. Involves manual handling activities. Sitting for prolonged periods

Job Purpose:

To provide administrative assistance and secretarial support to the Consultants and Senior medical staff

Key Duties:

To provide administrative assistance and secretarial support to the Consultants and Senior medical staff within the urology Directorate. To prioritise workload as appropriate and to familiarize his / herself with all aspects of office procedures in order to facilitate the day to day running of the office. To type Urology clinical staff correspondence, e.g. transcribe digital dictation. To generate operation notes and letters, discharge summaries and other official correspondence, including self-generated non-routine correspondence if required. To deal with day-to-day incoming mail according to the office policy, assigning priority and/or taking any necessary action without reference to consultant staff if necessary. To assist in the management of waiting lists by :- Ensuring that patient details are entered correctly onto waiting lists. Liaising with admissions office staff to ensure patients are sent for to come into hospital. Ensuring information on the patient administration system is up to date at all times. Ensuring medical records are made available to the relevant departments. To assist with the validation of patients awaiting outpatient and inpatient attendance. To be familiar with the requirement for the recording of patient details in relation to the 18 week pathway. To be familiar with the National and Local 18 week initiative / objectives / requirements. To be familiar with the National Cancer targets & local best practice pathways. To book appointments for clinic & diagnostic procedures. To maintain patients records and track notes electronically in a manner acceptable to the trust. To ensure that patients case notes are maintained in good order, including appropriate filing of results and correspondence. To be responsible for the monitoring of investigation dates and results and bringing these to the attention of the relevant Consultant. To observe absolute confidentiality of all information obtained in the course of your work. To participate in the collection and transmission of information to enable the Directorate to meet its objectives. To familiarize his / herself with the Trust Information Systems and any changes in the facility of the systems. To undertake any other duties as required by the Directorate Support Manager in accordance with the needs of the service.

Vision and Values:

The Trust aims to provide local services for local people. It has developed its vision to reflect this commitment. To continue to be the major provider of acute/specialist services for the people of Worcestershire (and wider) with a strong reputation for providing outstanding, high quality, reliable, accessible and integrated healthcare for local people