RBSC Financial Transaction Coordinator

University of Vermont; New Jersey; Hybrid; USD 53,000 - 55,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

The University of Vermont is seeking a RBSC Financial Transaction Coordinator to join the Rubenstein Business Service Center. You will coordinate financial transactions, manage records, and support procurement, payments, receivables, and contracts in a compliant, timely manner.

This role requires strong organizational and communication skills, accuracy in document management, and the ability to work both independently and as part of a team within a hybrid work setting.

Qualifications

• Associate’s degree in accounting, business administration, finance, public administration, or related field with 2–4 years of experience.
• Experience supporting financial transactions, compliance, and detailed recordkeeping in a complex organization.
• Commitment to diversity, equity and inclusion.

Responsibilities

• Coordinate and process a variety of financial transactions including procurement, payments, and receivables.
• Maintain financial tracking systems, records, and electronic filing to support operations.
• Assist with contract routing, documentation, and compliance with university policies.
• Serve as a backup for business office functions and ensure timely completion of tasks.
• Collaborate with internal offices and external partners, gathering required documentation.

Skills

Attention to detail

Organizational skills

Communication

Customer service

Team collaboration

Education

Associate’s degree in accounting or related field

Bachelor’s in related field (desirable)

Tools

PeopleSoft

Microsoft Excel

Electronic document management systems

Job description

Position Details

Advertising/Posting Title RBSC Financial Transaction Coordinator Posting Summary

Serve as a key resource for faculty, staff, students, and external partners, as a member of the Rubenstein Business Service Center (RBSC). Coordinate and process a variety of financial transactions, including procurement, payments, receivables, contract and agreement routing, recordkeeping, and related administrative activities. Maintain financial tracking systems, shared communication channels, operational records, and electronic filing systems to support efficient business operations. Serve as a resource for departmental stakeholders by facilitating communication, gathering required documentation, and ensuring timely completion of business processes.

Work independently and as part of a team, collaborating with various UVM offices & external organizations and vendors as needed. Apply in-depth knowledge of university policies, procedures, funding sources, and compliance requirements to support business operations and ensure the appropriate allocation and use of resources. Develop and maintain a broad understanding of federal grant regulations and compliance standards to support sponsored project administration and related business activities.

Serve as a backup resource for business office functions, assisting with operational responsibilities as needed to maintain continuity of operations. Demonstrate strong attention to detail, organization, communication, customer service, and a commitment to meeting University deadlines and maintaining high standards of accuracy and professionalism.

Minimum Qualifications (or Equivalent Combination Of Education And Experience)

Associate’s degree in accounting, business administration, finance, public administration, or a related field and two to four years of experience in financial, administrative, business operations, or office support; or an equivalent combination of education and experience

Experience supporting financial transactions, operational processes, and compliance requirements in a complex organization required. Demonstrated experience managing multiple priorities, maintaining accurate records, and processing detailed transactions. Effective organizational, customer service, written, and verbal communication skills required.

Demonstrated commitment to diversity, equity and inclusion.

Desirable Qualifications

Bachelor’s in related field. Experience working in a higher education or similarly complex environment. Experience with financial transaction processing, reconciliations, accounts receivable, purchasing card administration, and financial reporting. Working knowledge of PeopleSoft, Microsoft Excel, and electronic document management systems.

Anticipated Pay Range $27.18 - $28.21/hr Other Information

$53,000 – $55,000 Annually

Special Conditions A probationary period may be required, This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position FLSA Non-Exempt Union Position Yes, UVMSU

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location Burlington, Vermont, United States Job Open Date 08/20/2026 Job Close Date (Jobs close at 11:59 PM EST.) Open Until Filled No

Our Common Ground Statement

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title Business Operations OC3 N Posting Number S6268PO Department Rubenstein Sch Env & Nat Res/57000 Position Number 00027974 Percent of Full-Time 1.0 Standard Hours at 1.0 FTE 37.5 Term (months per year) 12

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Other Document (1)