Rare Collections Move & Access Coordinator

University of Virginia; Charlottesville (VA); On-site; USD 31,000 - 33,000; Full time

Job summary

The University of Virginia Library seeks a Special Collections Move and Stacks Coordinator to plan, coordinate, and oversee the relocation of rare and archival materials within the Albert and Shirley Small Special Collections Library over two and a half years. The role ensures security, location control, and accurate documentation before, during, and after the move to support research and teaching.

Responsibilities include managing collection records in Systems (Workflows, ArchivesSpace, Aeon,

Qualifications

• One year of library or collections management experience, such as stacks management or location control.
• Experience in an academic library, archives or museum with rare books or manuscripts.
• Familiarity with ArchivesSpace and Library of Congress classification.

Responsibilities

• Plan and coordinate Vault collection move sequencing, space planning, and timelines.
• Oversee installation of new compact shelving in the stacks.
• Maintain collection control before, during, and after the move.
• Coordinate with staff to ensure access during the move and reduce disruption.
• Manage location records, inventories, and audits for accuracy.

Skills

ArchivesSpace

Workflows

Excel

Library of Congress classification

Coordination

Independent work

Driver's license

Education

Bachelor's degree

Tools

Workflows

ArchivesSpace

Aeon

Caiasoft

Job description

The University of Virginia Library seeks a Special Collections Move and Stacks Coordinator to plan, coordinate, and oversee the relocation of rare and archival materials within the Albert and Shirley Small Special Collections Library over two and a half years. The role ensures security, location control, and accurate documentation before, during, and after the move to support research and teaching.

Responsibilities include managing collection records in Systems (Workflows, ArchivesSpace, Aeon,