Racing Stewards Office Coordinator

New York Racing Association; Elmont (NY); On-site; USD 29,000 - 40,000; Full time

Job summary

New York Racing Association in Elmont, NY is seeking a Stewards Assistant to support the NYRA Stewards Office. The role involves maintaining files, generating HISA reports, answering inquiries, and coordinating with veterinarians and trainers on race days.

Essential duties include preparing daily NYRA Stewards reports, recording suspensions, and ensuring timely communication of penalties and changes. Strong administrative skills and horseracing knowledge are preferred, with a salary range shown.

Qualifications

• High School diploma or GED required.
• At least 2 years of administrative experience.
• Horseracing industry experience preferred.
• Secretarial school or related coursework is helpful.

Responsibilities

• Maintains files and records in the Stewards Office, including NY State Suspensions and Penalty book, Steward Inquiries, Jockey Suspensions, HISA/ HIWU Medications Suspensions, NYRA House Rule Violations.
• Maintains and creates all HISA daily reports/fines and distributes to appropriate personnel.
• Collect any Fines due to NYRA and deliver to appropriate personnel.
• Answers phone and directs callers to the appropriate Steward for race day scratches.
• Assist the NYRA Steward with daily scratches and communicates with Trainers and Veterinarians.
• Records information from the veterinarian email and distribute it to all NYRA Veterinarians and Stewards.
• Type Stewards’ notes from hearings and financial obligation letters and responds to customer inquiries via phone and email.
• Handles calls from patrons regarding any Stewards inquiries.
• Ensures NYRA Steward has a record of post time scratches and daily changes.
• Monitors daily racing forms and Clockers’ published works; Records eased and poor-performance horses and Clockers’ published work for Stewards’ list.
• Maintains and orders supplies for the office.
• Verifies the validity of horse transfers and reports them appropriately.
• Logs and maintains film theater room reservations.
• Prepares and distributes Horse ID monthly reports and Horse ID annual summary report.
• Responsible for several contracts that must be renewed either yearly or biyearly (American Teletimer, United Puett, Triple Star, Morrisville, Stericycle and TRPB).
• Type’s permission to run letters for horses claimed looking to run in a Stake at another track once approved by all Stewards
• Schedule shockwave appointments for Private Practice Veterinarians and arrange times with security.
• Work with the Receivable Accounts Coordinator and assure that all bounced checks get reported to NYRA Steward and the appropriate action is taken.
• Creates and maintains a daily NYRA Stewards report reflecting all race day incidents that occur during the running of the race.
• Interacts with racing participants during the race day to gather information as needed for the NYRA Steward or to deliver documents issued from the NYRA Stewards office.

Skills

Typing

Grammar

Customer service

Office administration

Communication

Education

High School diploma or GED

Tools

Microsoft Word

Excel

Teams

Job description

New York Racing Association in Elmont, NY is seeking a Stewards Assistant to support the NYRA Stewards Office. The role involves maintaining files, generating HISA reports, answering inquiries, and coordinating with veterinarians and trainers on race days.

Essential duties include preparing daily NYRA Stewards reports, recording suspensions, and ensuring timely communication of penalties and changes. Strong administrative skills and horseracing knowledge are preferred, with a salary range shown.