Race Team Operations Coordinator

AO Racing; St. Charles (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

AO Racing seeks an organized Office Manager to act as the operational heartbeat of the team in Illinois. You’ll support leadership, handle invoices, shipments, and events, and keep offices efficient for a fast-paced motorsports environment.

Ideal candidates are proactive, adaptable, and collaborative, with a proven ability to juggle priorities. This on-site role offers critical support across facilities, logistics, and team hospitality to help us perform at our best.

Qualifications

• 5-7 years of office management, executive assistant, operations, or administrative experience.
• Strong proficiency with Microsoft Office Suite, Google Workspace, and Excel.
• Outstanding organizational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Excellent customer service and interpersonal skills.
• Strong judgment and ability to handle confidential information.
• Self-motivated with a positive, can-do attitude.
• Valid driver’s license and reliable transportation.

Responsibilities

• Oversee day-to-day office operations and administrative functions.
• Manage office supplies, equipment, snacks, beverages, and other inventory.
• Ensure kitchens and common spaces remain clean, stocked, and organized.
• Coordinate building maintenance, repairs, cleaning services, and vendor relationships.
• Provide administrative support to leadership and team members.
• Review, track, and assist with invoice processing and vendor payments.
• Maintain vendor files, records, contracts, and administrative documentation.
• Assist with expense tracking and other operational reporting.
• Coordinate team lunches, celebrations, and employee events.
• Help foster a positive and supportive team culture.
• Assist with hospitality and special event coordination.
• Serve as a go-to resource for day-to-day team needs.
• Assist with shipping and receiving activities.
• Track inventory and maintain organized storage areas.
• Work with team coordinator on non-event travel coordination.

Skills

Organizational skills

Customer service

Interpersonal skills

Self-motivated

Tools

Microsoft Office Suite

Google Workspace

Excel

Job description

AO Racing seeks an organized Office Manager to act as the operational heartbeat of the team in Illinois. You’ll support leadership, handle invoices, shipments, and events, and keep offices efficient for a fast-paced motorsports environment.

Ideal candidates are proactive, adaptable, and collaborative, with a proven ability to juggle priorities. This on-site role offers critical support across facilities, logistics, and team hospitality to help us perform at our best.