Rabbinic Executive Assistant

Washington Hebrew Congregation; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Job summary

Washington Hebrew Congregation is seeking an Executive Assistant to provide comprehensive administrative support to the Senior Rabbi. You will manage the Rabbi's calendar, coordinate communications, and serve as a liaison between the Rabbi and the community.

This role involves drafting correspondence, organizing events, and facilitating engagement with congregants and community partners. Strong organizational and communication skills are essential for excelling in this dynamic position.

Interested applicants should email their resume and cover letter to [e-mail].

Qualifications

• Strong organizational skills.
• Excellent communication and interpersonal abilities.
• Proficiency in managing schedules and correspondence.

Responsibilities

• Manage and maintain the Senior Rabbi's complex calendar.
• Serve as the primary administrative point of contact for the Senior Rabbi.
• Draft and manage correspondence on behalf of the Senior Rabbi.

Job description

Provides comprehensive administrative and strategic support to the Senior Rabbi. Serving as a trusted partner and representative of the Senior Rabbi’s office, this position plays a critical role in ensuring the effective management of the Rabbi’s time, priorities, communications, and engagement with congregants, staff, clergy, lay leaders, and the broader community.

ROLE & RESPONSIBILITIES:

Executive Support

• Manage and maintain the Senior Rabbi's complex calendar, scheduling meetings, appointments, programs, lifecycle events, and speaking engagements.
• Coordinate competing priorities and proactively manage the Rabbi's time to maximize effectiveness and impact.
• Prepare briefing materials, agendas, correspondence, and meeting documents.
• Manage travel arrangements and related logistics when needed.
• Serve as the primary administrative point of contact for the Senior Rabbi.

Congregational & Community Relations

• Serve as a welcoming and professional liaison between the Senior Rabbi and congregants, lay leaders, donors, community partners, and visitors.
• Respond to inquiries and requests with discretion, sensitivity, and professionalism.
• Facilitate communication and follow-up between the Rabbi and members of the congregation.
• Assist with outreach related to pastoral care, lifecycle events, and congregational engagement.

Clergy & Leadership Support

• Coordinate meetings and communications with clergy, senior staff, officers, board members, and committee leaders.
• Support the Rabbi's involvement in governance, leadership development, and strategic initiatives.
• Prepare materials and correspondence related to board, committee, and leadership activities.
• Track assignments, action items, and follow-up resulting from meetings and conversations.

Communications & Correspondence

• Draft, edit, and manage correspondence on behalf of the Senior Rabbi.
• Assist with speeches, remarks, acknowledgments, lifecycle communications, and congregational messaging.
• Ensure timely responses to communications while maintaining Rabbi's voice and style.
• Manage confidential information with the highest level of discretion.

Administrative Operations

• Maintain organized records, files, and correspondence.
• Coordinate logistics for meetings, special events, donor gatherings, and clergy-related programs.
• Assist in managing special projects and organizational initiatives.
• Collaborate closely with Communications, Membership, Development, Education, and Operations teams to support congregational priorities.

Additional Responsibilities

• Manage the bereavement support for the congregation during the work week and a rotation with administrative staff for off hours.
• Support a culture of hospitality, responsiveness, and excellence within the congregation.
• Participate in organizational initiatives and special projects as assigned.
• Perform other duties necessary to support the mission and priorities of WHC and the Senior Rabbi's office.

This position description in no way states or implies that these are the only duties to be performed by this employee. They will be required to follow any other instructions and to perform any other duties requested by their supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Interested in applying? Email resume and cover letter to [e-mail].