R.O. - Admin Asssistant

capitalvacations; Branson (MO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive Salary

Paid Time Off and Holidays

Career Growth

Medical/Dental with employer contrib u

Voluntary Life Insurance, Disability,,

Aflac Insurance

Company-paid life insurance and long‑‑

401(k) retirement plan

Travel Perks to Resort Locations

Company Perks Program

Job summary

Capital Vacations in Branson, MO is seeking a detail-oriented team member to support guest services and accounting tasks in a fast-paced environment. The role involves processing invoices, coordinating vendor information, and assisting the General Manager with operational projects.

You will help manage owner information, post payments, and prepare reports while maintaining vendor relationships and ensuring accuracy in payables and receivables.

Qualifications

• Minimum two years Guest Services experience.
• Minimum one year accounting related experience in Timeshare/Resort environment.
• Valid driver’s license required.
• Must have knowledge and proficiency in Microsoft Office Suite.
• Ability to manage multiple tasks and coordinate with GM.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate vendor packets, COI and W9 information to create vendor accounts.
• Assist the General Manager with operational projects.
• Coordinate all Board related functions.
• Process owner information and requests.
• Document, verify and process invoices.
• Post payments and credits to owner accounts.
• Monitor monthly resort invoices to ensure timely payment.
• Coordinate with managers to ensure monthly invoice entries.
• Report balance of accounts receivable to Regions VP of Operations, AGM, etc.
• Coordinate and manage collection procedures.
• Prepare deposits from daily cash reports.
• Prepare and submit monthly aging reports.
• Reconcile vendor statements to invoices.
• Prepare and process invoices for review by upper management.
• Maintain vendor relations and files.
• Assist in accounting analysis and ensure compliance with policies.
• Perform other duties as assigned by the General Manager.

Skills

Vendor coordination

Operations support

Board function coordination

Invoice processing

Accounts receivable

Deposits & daily cash

Vendor relations

Record keeping

Leadership under GM guidance

Multitasking

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

Opportunity for career advancement in a fast-paced, growth-oriented organization!

Below are just some of the benefits you'll receive:

• Competitive Salary
• Paid Time Off and Paid Holidays
• Career Growth
• Medical/Dental with employer contribuition
• Voluntary Life Insurance, Disability, and Aflac Insurance
• Company-paid life insurance and long term disability
• 401 (k) retirement plan
• Travel Perks to Resort Locations
• Company Perks Program

What you're great at:

• Able to contact and coordinatevendor packets, COI and W9 information to create vendor accounts
• Able to assist the General Manager with all operational projects
• Assist in coordinating all Board related functions
• Processing owner information and request
• Responsible for documenting, verifying and processing invoices
• Posts payments and credits to owner accounts
• Monitors monthly resort invoices to ensure all invoices are submitted for payment
• Coordinates with department managers to ensure all invoices are entered with the month
• Reportsbalance of accounts receivables to Regions VP of Operations, Assistant General Manager, etc. as requested
• Coordinates and manages collection procedures
• Prepares deposits from daily cash reports
• Prepares and submits monthly aging reports
• Reconciles vendor statements to invoices
• Prepares and processes all invoices for review and approval by upper management
• Manages vendor relations
• Maintains files of all accounting information, payables & receivables, contracts, etc.
• Assists in preparing accounting analysis
• Complies with all company policies and procedures
• Performs all other duties as assigned
• Performs all other related duties and projects as assigned by the General Manager

Responsibilities listed may not include all tasks or apply to all resort locations; an official job description will be provided and signed on the first day of employment.

Capital Vacations is an Equal Opportunity Employer. We celebrate diversity and support an inclusive workplace!

Here’s what you can expect:At Capital Vacations we are united by a common purpose of “Travel. Gather. Smile. Repeat.” We pride ourselves on bringing our passion, innovation, and boldness to travel, enriching the lives of those we serve. We encourage you to join our team and help us in fulfilling our purpose. If this opportunity excites you, and if you have the following qualifications, we invite you to apply for our team:

Here’s what you have already achieved:

• High School diploma or equivalent
• Minimum two (2) years Guest Services experience
• Minimum one (1) year accounting related experience in Timeshare/Resort environment
• Valid driver’s license required
• Must have knowledge and proficiency in Microsoft Office Suite
• Must have knowledge and able to use all basic office equipment
• Multitask oriented, organized and able to set priorities
• Excellent interpersonal skills and ability to adjust and interact with all levels of personnel
• Must be able to do multi-function tasking coordinated with General Manager
• Must possess excellent communicative skills, both written and oral
• Must possess leadership skills
• Able to manage, direct and complete assigned duties as directed by General Manager
• Able to process and resolve guest service requirements
• Must be able to assist, train and direct staff where necessary

Must dress professionally