R&D Secretary (OA) – Research Administration Support

U.S. Department of Veterans Affairs; Salem (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

U.S. Department of Veterans Affairs Salem VA Medical Center seeks a Secretary (OA) to support the ACOS/R and AO for Research & Development. The role involves clerical and administrative duties, maintaining resources, and ensuring clear communications to meet program objectives.

The position requires timekeeping, attendance, committee- and HR-related tasks within a federal environment. Telework is not available; standard hours apply Monday–Friday.

Qualifications

• One year of specialized experience equivalent to at least the next lower grade - GS-06.
• Clerical and administrative duties in a large organization or medical center setting.
• Experience with MS Word, Excel, Outlook Email/Calendar and meeting minutes.

Responsibilities

• Serve as Timekeeper for the Research & Development Service.
• Manage time and attendance reporting as directed.
• Act as TMS Administrator to ensure staff training compliance.
• Coordinate ADPAC responsibilities for the R&D Service.
• Maintain VISTA menus accurately for each employee.
• Manage ACOS/R&D and AO calendars and leave schedules.
• Process work orders, space requests, and IT requests as applicable.
• Support IRB, SRS, and R&D Committee Coordinators with rosters and letters.
• Assist with HR documentation, evaluations, and competencies.
• Oversee access, scheduling, and keys for Research Service space.

Skills

Timekeeping

Time and attendance reporting

Meeting minutes

Microsoft Word

Excel

Outlook Email/Calendar

Committee experience

Records management

Tools

Talent Management System (TMS)

Keystone Database

VISTA menus

Job description

U.S. Department of Veterans Affairs Salem VA Medical Center seeks a Secretary (OA) to support the ACOS/R and AO for Research & Development. The role involves clerical and administrative duties, maintaining resources, and ensuring clear communications to meet program objectives.

The position requires timekeeping, attendance, committee- and HR-related tasks within a federal environment. Telework is not available; standard hours apply Monday–Friday.