Quoting Coordinator

Pareto Solutions Group, Inc.; Norcross (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

Pareto Solutions Group, Inc. is seeking a Quoting Coordinator to support the Sales team by preparing accurate customer quotations, proposals, and bid documents.

This role acts as a bridge between Sales, Operations, Purchasing, and Customers to ensure requests meet requirements. The ideal candidate is highly organized with strong attention to detail, excellent communication, and proficiency in Microsoft Office.

Qualifications

• Bachelor's degree or equivalent; business coursework preferred.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication.
• Proficient with Microsoft Office, especially Excel, Outlook and Word.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Assist Sales with quotes, bids, proposals, and pricing packages.
• Review quote requests and gather information for accurate pricing and product selection.
• Coordinate with Purchasing, Operations, and Finance for pricing, lead times, and technical information.
• Maintain quote records in CRM and ERP systems.
• Ensure quotations are completed accurately and submitted on time.
• Follow up with Sales regarding pending quotes and bids.
• Track quote status and report on open, won, and lost opportunities.
• Help prepare bid documentation, customer forms, and contract requirements.
• Verify pricing, product specs, and terms before releasing quotations.
• Maintain pricing databases and customer records.

Skills

Detail-oriented

Organized

Communication skills

Multitasking

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

The Quoting Coordinator supports the Sales team by preparing accurate and timely customer quotations, proposals, and bid documents for new business opportunities. This role serves as a key link between Sales, Operations, Purchasing, and Customers to ensure quote requests are completed efficiently and meet customer requirements. The ideal candidate is highly organized, detail-oriented, and eager to develop a career in sales support, customer service, or business operations.

Key Responsibilities

• Assist the Sales team in preparing quotes, bids, proposals, and pricing packages for prospective and existing customers.
• Review customer quote requests and gather all necessary information to ensure accurate pricing and product selection.
• Coordinate with internal departments, including Purchasing, Operations, and Finance, to obtain pricing, lead times, and technical information.
• Maintain and update quote records within CRM and ERP systems.
• Ensure all quotations are completed accurately and submitted within required deadlines.
• Follow up with Sales Representatives regarding pending quotes and bid opportunities.
• Track quote status and provide reporting on open, won, and lost opportunities.
• Support the preparation of bid documentation, customer forms, and contract requirements.
• Verify pricing, product specifications, and terms before releasing quotations.
• Assist in maintaining pricing databases and customer records.

Qualifications Required

• Bachelors degree or equivalent; business-related coursework preferred.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, especially Excel, Outlook, and Word.
• Ability to manage multiple tasks and prioritize work in a fast-paced environment.