Quotation Specialist

Pipeline Supply Service LLC; Chickasha (OK); On-site; USD 42,000 - 64,000; Full time

Job summary

PSS Industrial is seeking a Quotation Specialist to prepare accurate price quotes for customers, review pricing requests, and ensure quotations comply with company policies. The role involves coordinating with sales, operations, and accounts receivable, maintaining precise records, and following up on quotes to support customer satisfaction and operations.

The ideal candidate has strong attention to detail, excellent communication skills, and experience with quotations and billing processes.

Qualifications

• Attention to detail and organizational skills are essential.
• Excellent verbal and written communication are required.
• Basic math and data-entry skills are expected.
• Proficiency in Microsoft Excel, Word, Outlook, and business software is required.
• Ability to multitask and meet deadlines, with strong problem-solving and customer service skills.

Responsibilities

• Prepare and process customer quotations based on pricing, contracts, and service requirements.
• Review customer requests to ensure information is accurate and complete.
• Calculate pricing, fees, and applicable charges to provide accurate quotes.
• Communicate with sales, operations, and accounts receivable to verify pricing and billing information.
• Respond to customer inquiries regarding quotations, pricing, and service availability.
• Enter quotation details into company systems and maintain organized records.
• Follow up on pending quotations and update customers on quote status.
• Review quotations for accuracy and compliance with company policies.
• Identify and correct pricing discrepancies before quotes are submitted.
• Meet deadlines while maintaining accuracy and providing excellent customer service.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Data entry

Basic math

Multitasking

Customer service

Problem solving

Quotation/billing experience

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Business software

Job description

Job Description:

A Quotation Specialist is responsible for preparing accurate and timely price quotes for customers, reviewing pricing requests, and ensuring quotations meet company policies and customer requirements. The role involves communicating with internal departments, maintaining accurate records, and following up on quotes to support customer satisfaction and business operations.

Key Responsibilities

• Prepare and process customer quotations based on pricing, contracts, and service requirements.
• Review customer requests to ensure all information is accurate and complete.
• Calculate pricing, fees, and applicable charges to provide accurate quotes.
• Communicate with sales, operations, and accounts receivable teams to verify pricing and billing information.
• Respond to customer inquiries regarding quotations, pricing, and service availability.
• Enter quotation details into company systems and maintain organized records.
• Follow up on pending quotations and update customers on quote status.
• Review quotations for accuracy and compliance with company policies.
• Identify and correct pricing discrepancies before quotes are submitted.
• Meet deadlines while maintaining accuracy and providing excellent customer service.

Required Skills and Qualifications

• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Basic math and data-entry skills.
• Proficiency in Microsoft Excel, Word, Outlook, and business software.
• Ability to multitask and meet deadlines.
• Strong problem‑solving and customer service skills.
• Experience with quotations, billing, accounts receivable, or administrative support is preferred.

Company Statement:

PSS Industrial provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Welcome to PSS Industrials Careers! PSS Industrial Group is a leading service provider and distributor of specialty equipment, MRO supplies and material handling solutions to the entire energy market value chain, including the upstream, midstream and downstream sectors, as well as industrial markets.