Quartermaster

Town of Sahuarita; Sahuarita (AZ); On-site; USD 48,000 - 65,000; Full time

Job summary

The Town of Sahuarita seeks an experienced inventory and property management professional to support the Police Department's asset management program. This role maintains accountability for police equipment, uniforms, and technology assets, and coordinates purchases, repairs, and audits to ensure operational readiness.

The position requires strong knowledge of inventory systems, vendor coordination, and compliance with department policies and legal requirements; the incumbent will liaise with

Qualifications

• Knowledge of inventory control, recordkeeping, purchasing, and equipment management principles.
• Knowledge of police department equipment, technology assets, and applicable Town policies.
• Ability to communicate effectively orally and in writing.

Responsibilities

• Maintains accountability and control of police department equipment and department-issued property.
• Receives, issues, documents, and tracks department equipment and accessories.
• Maintains inventory management systems and databases for equipment records and maintenance.
• Conducts regular audits and inspections for compliance with policies and regulations.
• Forecasts equipment needs and initiates purchasing requests to maintain readiness.
• Coordinates maintenance, repair, testing, and replacement of department equipment.
• Liaises with vendors, Fleet Services, Finance, Procurement, IT, and other Town departments.
• Maintains records and prepares reports on inventory, purchasing, and audits.

Skills

Inventory control

Recordkeeping

Purchasing

Equipment management

Communication (oral & written)

Organization & prioritization

Problem solving

Confidentiality

Education

High School Diploma or GED

Associate degree (preferred)

Tools

Inventory management software

Purchasing systems

Job description

JOB SUMMARY

Under general supervision, performs specialized administrative, logistical, and inventory management work supporting Police Department operations. Responsible for the acquisition, issuance, tracking, maintenance, accountability, replacement, and disposal of police equipment, uniforms, supplies, police department technology assets, and other department property. Maintains inventory control systems, coordinates equipment purchases and repairs, conducts audits and inspections, and serves as a liaison with department personnel, vendors, and Town staff to ensure operational readiness and accountability of police department assets.

ESSENTIAL FUNCTIONS

Essential Functions are not intended to be an exhaustive list of all responsibilities, duties, and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned. The duties and responsibilities are subject to change as the needs of the Town and requirements of the position change.

• Maintains accountability, inventory, and control of police department equipment, supplies, uniforms, technology assets, and other department‑issued property.
• Receives, issues, recovers, and documents department‑issued equipment, including firearms, ammunition, radios, body‑worn cameras, mobile data computers, ballistic equipment, uniforms, less‑lethal equipment, emergency response equipment, and related accessories.
• Maintains inventory management systems and databases to track equipment assignments, maintenance schedules, replacement cycles, warranties, inventory levels, and other records associated with department property.
• Conducts regular inventory audits and inspections to ensure accountability and compliance with department policies, procedures, grant requirements, and applicable laws and regulations.
• Monitors inventory levels; forecasts equipment, supply, and replacement needs; develops replacement schedules; and initiates purchasing requests to maintain operational readiness.
• Researches equipment and supply options and provides recommendations regarding purchases, replacements, upgrades, and standardization efforts.
• Coordinates the maintenance, repair, testing, and replacement of department equipment and technology assets.
• Maintains accountability for department keys, electronic access devices, and other controlled‑access equipment.
• Coordinates the pickup, delivery, transport, and distribution of department equipment, supplies, and materials in support of Police Department operations.
• May be tasked with conducting weekly inspections of police facilities to identify maintenance, cleanliness, and repair needs and coordinates with appropriate Town personnel to facilitate corrective actions.
• Serves as a liaison with vendors, Fleet Services, Finance, Procurement, Information Technology staff, grant personnel, and other Town departments regarding police department equipment acquisition, maintenance, inventory, and operational support.
• Assists as a liaison with fleet‑related equipment coordination and communicates vehicle equipment needs, installations, repairs, and replacement requirements to appropriate personnel.
• Participates in annual, bi‑annual, and periodic inventory audits and equipment verification processes involving radios, body‑worn cameras, mobile data computers, fleet equipment, and other department assets.
• Maintains accurate records and prepares reports related to inventory control, purchasing activities, equipment assignments, maintenance activities, and audits.
• Performs all work duties and activities in accordance with department and Town policies, procedures, and applicable regulations.
• Performs other related duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of inventory control, recordkeeping, purchasing, and equipment management principles and practices.
• Knowledge of police department equipment, technology assets, and applicable Town and departmental policies and procedures.
• Knowledge of modern office practices and computer applications, including inventory tracking and database systems.
• Skill in maintaining accurate records, conducting inventories and audits, and preparing reports.
• Skill in researching equipment options and coordinating purchasing and maintenance activities.
• Ability to communicate effectively orally and in writing.
• Ability to organize and prioritize work, manage multiple assignments, and meet deadlines.
• Ability to identify and resolve problems, exercise sound judgment, and maintain confidentiality.
• Ability to establish and maintain effective working relationships with employees, vendors, and representatives of other agencies and departments.
• Ability to work independently and as a member of a team.
• Ability to forecast equipment and supply needs and maintain accountability for department assets.
• Ability to safely operate a motor vehicle and handle equipment and supplies associated with Quartermaster responsibilities.

MINIMUM QUALIFICATIONS

• High School Diploma or GED
• Three (3) years of experience in inventory control, logistics, warehousing, fleet support, procurement, property management, law enforcement support services, or a related field

PREFERRED QUALIFICATIONS

• Experience in law enforcement, public safety, military, logistics, warehouse, supply, or quartermaster environment
• Experience with inventory management software and purchasing systems
• Associate degree in Criminal Justice, Business Administration, Logistics, Supply Chain Management, Public Administration, or related field

REQUIREMENTS

• Must possess an Arizona Driver's License within ten days of hire and maintain it throughout employment.
• Must be able to pass a thorough background investigation including fingerprints, and polygraph.

This job description does not constitute an employment agreement between the Town of Sahuarita and the employee and is subject to change by the Town of Sahuarita as needed.

Management's vision is for all employees to embrace, support, and promote the Town's values, beliefs, and culture, which include but are not limited to the following expected behaviors:

• High ethical standards
• Active participation in teamwork
• Strong safety principles and safety awareness
• Provide outstanding customer service to internal and external customers

THE TOWN OF SAHUARITA IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE TOWN WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE AND CURRENT EMPLOYEES TO DISCUSS POTENTIAL ACCOMMODATIONS WITH A MEMBER OF THE HUMAN RESOURCES DEPARTMENT