Quality Systems Document Control

ENVIGO RMS LLC; Indianapolis (IN); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health and dental coverage

Short- and long-term disability

Paid time off

401(k) retirement plan

Job summary

ENVIGO RMS LLC in Indianapolis is seeking a full-time temporary Document Control Coordinator to support the document control team. This hybrid position involves interacting with global stakeholders, ensuring compliance with company standards, and maintaining confidentiality of sensitive information.

The ideal candidate will have a high school diploma (bachelor's preferred), experience in document control, and proficiency in Microsoft Office. Benefits include health coverage, short- and long-term disability, paid time off, and a 401(k) retirement plan.

Qualifications

• High school diploma or equivalent required; bachelor's degree preferred.
• Experience in an administrative, quality, or document control role.
• Strong English proficiency in reading, writing, speaking.

Responsibilities

• Facilitate document reviews and approvals with stakeholders.
• Ensure compliance with company standards and procedures.
• Maintain confidentiality of sensitive information.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Proficiency in Microsoft products

Proficiency in English

Education

High school diploma or equivalent

Bachelor’s degree in English or technical writing

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft Outlook

SharePoint

Adobe Acrobat

Job description

Role Summary

Full‑time temporary role, approximately 6‑8 months. Hybrid work with a minimum of three onsite days per week. The role supports the document control team across the organization.

Responsibilities

• Interact with global stakeholders and employees at all levels to facilitate document reviews and approvals.
• Ensure documents comply with company standards and applicable procedures.
• Maintain confidentiality of sensitive information.
• Support the use of Inotiv’s documentation control system and QMS tools.
• Assist with special projects assigned to the document control team.
• Create, revise, review, and release requested documents.
• Format documents correctly before approval.
• Track and manage document lifecycle activities.
• Prepare documents for review and/or approval, converting them to appropriate formats for distribution.
• Distribute released documents and archive obsolete documents for retention.
• Mentor document owners and users in the document control process.
• Update and maintain documentation master lists and related tracking tools.

Qualifications

• High school diploma or equivalent; bachelor’s degree in English or technical writing preferred.
• Experience in an administrative, quality, or document control role.
• Proficiency in reading, writing, speaking, and understanding English.
• Proficiency with Microsoft products (Word, Excel, Teams, Outlook, SharePoint) and Adobe Acrobat.
• Strong organizational skills and ability to multi‑task.
• Excellent verbal and written communication skills.
• Attention to detail and ability to prioritize work.

Working Conditions

Office environment with typical computer work. Sitting for extended periods and occasional standing. Moderate noise level.

Benefits

• Health and dental coverage
• Short‑ and long‑term disability
• Paid time off and paid parental leave
• 401(k) retirement plan

Inotiv is an Equal Opportunity Employer. We provide a fair and equal employment opportunity to all persons, regardless of age, race, color, religion, sex, gender identity, sexual orientation, genetic information, disability, national origin, or veteran status.