Quality Lab Coordinator — Tracking & Compliance

Apolis; Leonia (NJ); On-site; USD 28,000 - 41,000; Full time

Job summary

Apolis in Leonia, NJ seeks a Laboratory coordinator-Quality to support the Quality Laboratory by coordinating sample submissions, tracking testing, maintaining records, and communicating with internal and external stakeholders.

Responsibilities include reviewing CoA and QA/QC documents, coordinating external laboratories, and generating quality reports. Requires GMP/GDP knowledge, Excel proficiency, and strong English communication.

Qualifications

• Proficiency with Microsoft Office, including Excel.
• Basic mathematical and analytical skills.
• Ability to understand basic chemistry and microbiology terminology and laboratory documentation.
• Familiarity with GMP and GDP.
• Strong written and verbal English communication.

Responsibilities

• Coordinate daily submissions of raw material, bulk, and special samples to QC laboratories.
• Process incoming sample submissions and ensure documentation is complete.
• Track samples undergoing testing and provide status updates to management.
• Coordinate re-sampling and follow up on missing documentation, specifications, or other quality issues.
• Review Certificates of Analysis (CoA), QA/QC reports, and other quality-related documents.
• Coordinate with outside laboratories for sample submissions and test results.
• Create and maintain quality reports, spreadsheets, laboratory logs, and quality data trends.
• Support Quality Management during annual audits.
• Create Purchase Orders for laboratory supplies and manage receipts and invoices through electronic systems.
• Communicate effectively with internal teams, suppliers, laboratories, and other stakeholders.
• Follow Quality Lab Services principles, ISO 17025, GMP, GLP, QMS, and SHE requirements.
• Perform other duties as assigned.

Skills

Microsoft Office

Excel

Analytical skills

English communication

Lab terminology

GMP GDP familiarity

Organizational skills

Multi-tasking

Job description

Apolis in Leonia, NJ seeks a Laboratory coordinator-Quality to support the Quality Laboratory by coordinating sample submissions, tracking testing, maintaining records, and communicating with internal and external stakeholders.

Responsibilities include reviewing CoA and QA/QC documents, coordinating external laboratories, and generating quality reports. Requires GMP/GDP knowledge, Excel proficiency, and strong English communication.