Quality Documentation Specialist (cGMP)

Voyant Beauty; Gainesville (GA); On-site; USD 42,000 - 65,000; Full time

Job summary

Voyant Beauty is seeking a Detail‑oriented Quality Documentation Coordinator to manage controlled quality documentation in a cGMP environment. You will ensure timely processing, archiving, and retrieval of batch records, test sheets, Certificates of Analysis, and internal specifications, acting as a liaison between quality, production, subcontractors, and fulfillment partners.

The role requires high attention to detail, confidentiality, and strong organizational skills, with proficiency in MS

Qualifications

• High School Diploma or GED required.
• Associate's Degree or coursework in Quality, Business, or Science preferred.
• 1-3 years of relevant experience in documentation, manufacturing, or quality assurance preferred.

Responsibilities

• Manage the flow, routing, logging, and archiving of internal and external controlled documents; document filing systems and retrieve records for departments/customers as needed.
• Complete batch reconciliations and review BOMs
• Coordinate shipment of first production samples to customers for approval and prepare documentation for outgoing Quality shipments (e.g., FedEx/UPS).
• Release, hold finished goods in Access or related ERP systems. Ensure accurate documentation and traceability.
• Track, maintain, and distribute documents from or to customers.
• Assist with preparation of quality issue reports. Maintain safety books and ensure compliance with safety and cGMP standards.
• Maintain confidentiality while interacting across all levels of the organization
• Identify and act on documentation‑related issues and implement solutions
• Assist with audits and inspections by providing requested documents
• Some duties may vary slightly by location

Skills

Attention to detail

English proficiency

MS Office

Documentation workflows

Multitasking

Education

High School Diploma or GED

Associate's Degree (Preferred)

Tools

MAX ERP

Access ERP

Job description

Voyant Beauty is seeking a Detail‑oriented Quality Documentation Coordinator to manage controlled quality documentation in a cGMP environment. You will ensure timely processing, archiving, and retrieval of batch records, test sheets, Certificates of Analysis, and internal specifications, acting as a liaison between quality, production, subcontractors, and fulfillment partners.

The role requires high attention to detail, confidentiality, and strong organizational skills, with proficiency in MS