Quality Document Specialist

Staffmark Group; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Staffmark Group in Phoenix, AZ is seeking a Quality Document Specialist to maintain and improve food safety and quality documentation, ensuring audit readiness and regulatory compliance. This role requires meticulous attention to detail and strong written communication in a fast-paced manufacturing environment.

You will manage SOPs, COAs, supplier documents, and labeling reviews while supporting FSMA programs and audits.

Qualifications

• Experience in food regulatory, quality assurance, or food safety documentation.
• Knowledge of FSMA, HACCP, and GMP requirements.
• Proficiency in Microsoft Office.
• Onsite work in Phoenix, AZ.
• Strong written communication and attention to detail.

Responsibilities

• Maintain and control the documentation system (SOPs, work instructions, forms, records).
• Draft, revise, and route documents with version control and history.
• Manage supplier documentation including COAs, allergen statements, and audit certificates.
• Review product specs and labels for regulatory compliance.
• Support HACCP, Preventive Controls, GMPs, and FSMA programs.
• Prepare docs for internal, customer, regulatory, and GFSI audits.
• Respond to customer questionnaires accurately and promptly.
• Track CAPA and maintain traceability records.
• Coordinate with Production, Purchasing, R&D, and plant teams.

Skills

Food safety documentation

Attention to detail

Written communication

Organizational skills

Microsoft Office proficiency

Education

Bachelor's degree in Food Science, Biology, Chemistry, or related field

Tools

Microsoft Office

TraceGains / ERP systems

Job description

Position Title

Quality Document Specialist

Location

Phoenix, AZ

Classification

Direct-Hire, Full-Time

Summary

An established food manufacturer with a state-of-the-art production facility in Phoenix is seeking a Quality Document Specialist to join their Quality Assurance team. This role is responsible for keeping the company's food safety and quality documentation accurate, current, and audit-ready, in line with regulatory and customer requirements. It is an excellent opportunity for a detail-oriented professional with food regulatory experience who wants to grow with a company that invests in its facilities and people.

Essential Duties and Responsibilities include but are not limited to

• Maintain and control the food safety and quality documentation system, including SOPs, work instructions, forms, and records
• Draft, revise, and route documents for review and approval, keeping version control and document history accurate
• Manage supplier documentation, including specifications, certificates of analysis (COAs), allergen statements, and third-party audit certificates
• Review product specifications and labels for regulatory compliance (ingredient statements, allergen declarations, nutrition facts)
• Support food safety programs including HACCP, Preventive Controls, GMPs, and prerequisite programs under FSMA
• Prepare documentation for and take part in internal, customer, regulatory, and GFSI (SQF/BRC) audits
• Respond to customer questionnaires and documentation requests in a timely, accurate manner
• Track and file corrective and preventive actions (CAPA) and keep records organized for traceability and recall readiness
• Work with Production, Purchasing, R&D, and plant teams to make sure documentation reflects current practices
• Perform other quality-related duties as assigned

Qualifications

Required

• Experience in food regulatory, quality assurance, or food safety documentation
• Working knowledge of FSMA, HACCP, and GMP requirements
• Strong attention to detail with excellent organizational and written communication skillsProficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage multiple priorities and meet deadlines
• Ability to work fully onsite in Phoenix, AZ

Preferred

• Bachelor's degree in Food Science, Biology, Chemistry, or a related field
• Experience with GFSI schemes (SQF, BRC, or FSSC 22000) and audit preparation
• PCQI, HACCP, or SQF Practitioner certification
• Experience with food labeling regulations (FDA/USDA)
• Familiarity with supplier compliance or document management platforms (e.g., TraceGains) or ERP systems

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.