Quality Document Specialist

Staffmark; Phoenix (AZ); On-site; USD 55,000 - 70,000; Full time

Job summary

Staffmark is seeking a Quality Document Specialist for a Phoenix-based food manufacturer. You will maintain the quality documentation system, ensure accuracy, and prepare for audits while aligning with FSMA, HACCP, and GMP requirements.

Responsibilities include drafting and routing documents, managing supplier docs such as COAs and allergen statements, and ensuring labels meet regulatory standards. This role emphasizes meticulous recordkeeping and cross-functional collaboration onsite.

Qualifications

• Experience in food regulatory, quality assurance, or food safety documentation.
• Working knowledge of FSMA, HACCP, and GMP requirements.
• Proficiency in Microsoft Word, Excel, and Outlook.

Responsibilities

• Maintain and control the food safety and quality documentation system, including SOPs, work instructions, forms, and records.
• Draft, revise, and route documents for review and approval, keeping version control and document history accurate.
• Manage supplier documentation, including specifications, COAs, allergen statements, and third-party audit certificates.
• Review product specifications and labels for regulatory compliance (ingredient statements, allergen declarations, nutrition facts).
• Support food safety programs including HACCP, Preventive Controls, GMPs, and prerequisite programs under FSMA.
• Prepare documentation for and take part in internal, customer, regulatory, and GFSI audits.

Skills

Food regulatory knowledge

FSMA knowledge

HACCP knowledge

GMP knowledge

Attention to detail

Time management

Education

Bachelor's degree in Food Science/ Biology/ Chemistry or related field

Tools

Microsoft Office

Job description

Position Title: Quality
Document Specialist

Location: Phoenix, AZ

Classification: Direct-Hire,
Full-Time

Summary

An established food manufacturer with a state-of-the-art production facility in Phoenix is seeking a Quality Document Specialist to join their Quality Assurance team. This role is responsible for keeping the company’s food safety and quality documentation accurate, current, and audit-ready, in line with regulatory and customer requirements. It is an excellent opportunity for a detail-oriented professional with food regulatory experience who wants to grow with a company that invests in its facilities and people.

Essential Duties and Responsibilities include but are not limited to

• Maintain and
  control the food safety and quality documentation system, including SOPs,
  work instructions, forms, and records
• Draft, revise, and
  route documents for review and approval, keeping version control and
  document history accurate
• Manage supplier
  documentation, including specifications, certificates of analysis (COAs),
  allergen statements, and third-party audit certificates
• Review product
  specifications and labels for regulatory compliance (ingredient
  statements, allergen declarations, nutrition facts)
• Support food
  safety programs including HACCP, Preventive Controls, GMPs, and
  prerequisite programs under FSMA
• Prepare
  documentation for and take part in internal, customer, regulatory, and
  GFSI (SQF/BRC) audits
• Respond to
  customer questionnaires and documentation requests in a timely, accurate
  manner
• Track and file
  corrective and preventive actions (CAPA) and keep records organized for
  traceability and recall readiness
• Work with
  Production, Purchasing, R&D, and plant teams to make sure
  documentation reflects current practices
• Perform other
  quality-related duties as assigned

Qualifications

Required

• Experience in food
  regulatory, quality assurance, or food safety documentation
• Working knowledge
  of FSMA, HACCP, and GMP requirements
• Strong attention
  to detail with excellent organizational and written communication skills
• Proficiency in
  Microsoft Office (Word, Excel, Outlook)
• Ability to manage
  multiple priorities and meet deadlines
• Ability to work
  fully onsite in Phoenix, AZ

Preferred

• Bachelor’s degree
  in Food Science, Biology, Chemistry, or a related field
• Experience with
  GFSI schemes (SQF, BRC, or FSSC 22000) and audit preparation
• PCQI, HACCP, or
  SQF Practitioner certification
• Experience with
  food labeling regulations (FDA/USDA)
• Familiarity with
  supplier compliance or document management platforms (e.g., TraceGains) or
  ERP systems