Quality Document Control Specialist — Change & Compliance

Harmar; Sarasota (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Harmar Mobility is seeking a Documents Control Specialist to support the Quality department by managing the QMS, handling document control activities, and coordinating change control across multiple sites. You will generate quality reports, participate in audits, and drive continuous improvement in documentation practices.

The role requires 3–5 years of related experience, strong attention to detail, and effective communication across all levels.

Qualifications

• 3–5 years related experience and/or training; or equivalent combination of education and experience.
• Experience with document control, change control and product life cycle and data management (PLM).
• Ability to effectively communicate information to all audience levels.
• Intermediate Microsoft Office proficiency.

Responsibilities

• Review proposed document/drawing changes and proofread against redlines to ensure accurate implementation.
• Document review and redline creation against the standard.
• Primary Administrator for Harmar quality management system (QMS).
• Review and analyze change requests and deliverables for compliance with documentation processes and standards before submitting for approval.
• Coordinate and facilitate meetings related to change control
• Coordinate change activities with other functional areas/sites.
• Transmit approved change orders and assure follow up and closure.
• Provide training to various groups on engineering change requests (ECR), engineering change orders (ECO) and related product data management processes.
• Assist Project Management with new product introductions as it relates to core data management responsibilities.
• Assist in periodic document review initiatives and SOP updates.
• Assist the Marketing Department with change control activities.
• Proficiency with generation of timely reports in the QMS system.
• Foster and promote a culture of continuous improvement.
• Provide document control support to all departments via change orders.
• Ensure adherence to quality and compliance requirements.
• Proofread documents and maintain attention to detail.

Skills

Document control

Change control

Communication skills

Attention to detail

Project management

Data organization

Education

GED or Associate degree

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Harmar Mobility is seeking a Documents Control Specialist to support the Quality department by managing the QMS, handling document control activities, and coordinating change control across multiple sites. You will generate quality reports, participate in audits, and drive continuous improvement in documentation practices.

The role requires 3–5 years of related experience, strong attention to detail, and effective communication across all levels.