Quality Document Control Specialist (57488)

Premium Guard, Inc.; Northern (KY); Hybrid; USD 26,000 - 41,000; Full time

Job summary

Premium Guard, Inc. is seeking a full-time Administrator to manage the Master Control documentation system at Albion, IL.

You will coordinate information gathering, standardize documents, and ensure accurate record retention across the plant. The role requires basic MS Office skills, strong organization, and the ability to work with cross-functional teams to maintain compliant documentation per ISO/IATF 16949 standards.

Qualifications

• High school graduate or equivalent required.
• Associate’s degree preferred.
• Strong communication across disciplines.
• Basic PC and MS Office knowledge.
• Ability to manage multiple priorities.
• Team-oriented and well organized.
• Ability to handle confidential information.
• Familiarity with ISO requirements.

Responsibilities

• Manage the Master Control document system (vaults, infocard types, routes, roles).
• Ensure approvals and trainings are executed properly.
• Troubleshoot system issues (e.g., corrupted tasks, locked infocard).
• Develop and maintain work instructions and visuals with plant teams.
• Establish approval and training routings for documents.
• Post current versions of work instructions and remove obsolete ones.
• Maintain form standardization and data entry into Master Control.
• Participate in plant internal audits.
• Ensure document control/retention comply with IATF 16949 and customer standards.
• Perform other duties as assigned.

Skills

Document Control

MS Office

Attention to detail

Team player

Education

High School diploma

Associate degree preferred

Job description

Job Details

Job Location: Albion - Albion, IL 62806

Position Type: Full Time

Salary Range: $19.00 - $30.00 Hourly

Job Shift: 1st Shift/ Days

Job Purpose: Serve as Administrator for Company’s electronic documentation database. Coordinate activities to gather information, document best practices, and distribute the information to the correct parties so accurate documentation is maintained throughout the company.

System Administration of the Master Control documentation program

• Ensures the structure of the system is organized through management of vaults, infocard types, routes, and roles.
• Ensures the system executes approval/training tasks properly.
• Troubleshoots issues when the system fails (corrupted tasks, locked infocard, etc.).
• Coordinates with appropriate individuals to develop and maintain work instructions and visuals aids for Oil and Air Plants.
• Establishes approval and training routings for all documents.
• Ensures the current versions of work instructions and visual aides are posted as required. This includes the removal of obsolete documents.
• Maintains form standardization of various documents and enters same into Master Control.
• Participates in plant internal audits.
• Ensures the document control and record retention processes conform to the IATF 16949 and customer standards. This includes working with records responsible members from each functional area to identify record retention requirements and storage locations.
• Performs other duties as assigned.

Qualifications

• Education: High School graduate or equivalency. Associate’s Degree preferred.
• Experience: 0 -2 years manufacturing environment or technical field.
• Communication: Communication skills to interact with personnel inside the organization across multiple disciplines.
• Administration: Basic knowledge of PC applications and MS Office Software.
• Administration: Handle multiple priorities in a timely manner.
• Interpersonal Relations: Team player.
• Interpersonal Relations: Well organized, and self-directed.
• Interpersonal Relations: Dependable and trustworthy to handle sensitive and confidential information.
• Analytical and Conceptual: Basic knowledge of manufacturing principles and terminology. Able to gain familiarity and understanding of pertinent ISO requirements.
• Dependability - Must be able to maintain satisfactory record of attendance and professional conduct.