Quality Document Control Specialist

Premium-Guard-Incorporated; Albion (IL); On-site; USD 42,000 - 62,000; Full time

Job summary

Premium-Guard-Incorporated is seeking an Administrator to oversee the Master Control documentation database within a manufacturing environment. You will coordinate information gathering, document best practices, and ensure accurate documentation is distributed to the correct parties so updates are maintained across the company.

You will manage system structure, including vaults, infocard types, routes, and roles, and ensure current versions of work instructions and visual aids are posted.

Qualifications

• High School graduate or equivalency; Associate’s Degree preferred.
• 0–2 years in a manufacturing environment or technical field.
• Strong communication and organizational skills.
• Basic knowledge of ISO requirements.
• Ability to handle sensitive information and maintain confidentiality.

Responsibilities

• Administer the Master Control documentation system and maintain organized vaults, infocard types, routes, and roles.
• Coordinate information gathering and distribute updates to the appropriate parties to ensure accurate documentation.
• Ensure current versions of work instructions and visual aids are posted; remove obsolete documents.
• Contribute to plant internal audits and ensure document control and record retention meet IATF 16949 and customer standards.
• Develop training routings and visuals to support documentation and procedures.
• Troubleshoot system issues and collaborate with stakeholders to resolve problems.

Skills

Documentation management

Multi-tasking

Communication

Teamwork

Education

High School diploma or equivalent

Associate’s Degree preferred

Tools

MS Office Suite

Job description

Job Purpose: Serve as Administrator for Company’s electronic documentation database. Coordinate activities to gather information, document best practices, and distribute the information to the correct parties so accurate documentation is maintained throughout the company.System administration of the Master Control documentation programEnsures the structure of the system is organized through management of vaults, infocard types, routes, and roles.Ensures the system executes approval/training tasks properly.Troubleshoots issues when the system fails (corrupted tasks, locked infocard, etc.)Coordinates with appropriate individuals to develop and maintain work instructions and visuals aids for Oil and Air Plants.Establishes approval and training routings for all documents.Ensures the current versions of work instructions and visual aides are posted as required. This includes the removal of obsolete documents.Maintains form standardization of various documents and enters same into Master Control.Participates in plant internal audits.Ensures the document control and record retention processes conform to the IATF 16949 and customer standards. This includes working with records responsible members from each functional area to identify record retention requirements and storage locations,Performs other duties as assigned.Education: High School graduate or equivalency. Associate’s Degree preferred.Experience:0 -2 years manufacturing environment or technical field.Communication:Communication skills to interact with personnel inside the organization across multiple disciplines.Administration:Basic knowledge of PC applications and MS Office Software.Handle multiple priorities in a timely manner.Interpersonal Relations:Team player.Well organized, and self-directed.Dependable and trustworthy to handle sensitive and confidential information.Analytical and Conceptual:Basic knowledge of manufacturing principles and terminology.Able to gain familiarity and understanding of pertinent ISO requirements.Dependability - Must be able to maintain satisfactory record of attendance and professional conduct.