Quality Control Document Specialist (Night Shift)

Saulsbury Industries; Town of Texas (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Saulsbury Industries is seeking an administrative/document control specialist for a full-time night shift in the West Texas area. You will manage workflows, organize and review vendor and client documents, and maintain turnover dossiers while ensuring accuracy of inspection reports and MTR/WPS data.

Ideal candidates have 1–3 years in admin/quality documentation, with Oil & Gas exposure preferred. Proficiency in MS Office and MaxTrax is required, and the role supports collaboration with QA/QC and

Qualifications

• 1 to 3 years’ related experience in administrative management and quality inspection reports.
• Minimum of one year’s Industrial or Oil and Gas experience is preferred.
• Ability to understand welding procedure specifications (WPS) and material tracking reports (MTRs).
• Familiar with isometric drawings (piping fittings, BOM, spec breaks).
• Strong organizational skills and ability to prioritize under pressure.

Responsibilities

• Report to QA/QC Manager/Supervisor.
• Organize reports/documents as they come in and review for accuracy.
• Review inspection reports/documents and file into turnover dossiers per area.
• Build turnover dossiers per direction of Quality Manager.
• Track construction progress.
• Maintain documents daily and update turnover dossiers.
• Maintain code books, project specs and QC procedures.
• Audit dossiers and logs for errors and missing reports.
• Upload and review MaxTrax weld tracking system.
• Identify delays or issues and report to Supervisor.

Skills

Document control

Quality inspection reports

Time management

Attention to detail

Team collaboration

Communication skills

Isometric drawings

Weld mapping & heat numbers

Tools

MS Word

Excel

PowerPoint

Bluebeam

Outlook

MaxTrax

Job description

Job Summary

Take your next step with Saulsbury Industries! Location: Abernathy TX / West Texas Type: Full Time (Night Shift) – Shop Office Must have experience in document or administrative management. Oil and Gas industry experience preferred. Must be able to manage a high-volume workload and work in a team, tracking and maintaining documents for client, vendor and NDE requirements. Maintain efficient workflow of vendor and client documents. Must be able to identify delays or issues that interfere in workflow processes and report to supervisor. Qualified candidates will also have experience with welding procedure specifications (WPS) and material tracking reports (MTRs) highly preferred.

Responsibilities

• Report to QA/QC Manager/Supervisor
• Organize Reports/documents as they come in & review them for accuracy.
• Review all inspection reports/documents for accuracy and file into turnover dossiers per area.
• Build turnover dossiers: per direction of Quality Manager.
• Track Construction Progress
• Maintain documents daily by inserting documents into turnover dossiers.
• Maintain code books, project specifications and regulations, per QC Manual and contract
• Audit the dossiers & logs to identify errors & missing reports
• Upload and Review MaxTrax weld tracking system
• Identify delays or issues that interfere with the workflow process and report to the Supervisor.

Requirements

• 1 to 3 years’ related experience in administrative management, quality inspection reports.
• Minimum of one year’s Industrial or Oil and Gas experience is preferred.
• Ability to understand welding procedure specifications (WPS’)
• Ability to understand material tracking reports (MTRs)
• Ability to understand weld mapping and heat numbers.
• Ability to work with little supervision, self-starter & motivation.
• Ability to understand isometric drawings. (i.e., piping fitting, BOM, spec breaks)
• Well organized, attention to detail & good communications skills
• Ability to prioritize, demonstrate initiative, and handle the pressure of multiple project group document requirements with tact.
• Attention to detail, accuracy.
• Computer literate and competent in the use of MS Word, Excel, PowerPoint, Bluebeam, Outlook, and ability to learn MaxTrax required.
• Familiar with the types of equipment used in process plants – field or vendor experience a plus.
• Knowledge of clerical and administrative procedures and systems such as filing & recordkeeping
• Knowledge of operation of standard office equipment
• Solid communication skills, professional attitude, and works well and in harmony with others.
• Some overtime may be required with management approval.
• Strong organizational skills including alphabetization and numerical filing.
• Ability to work independently and excellent time management skills.
• Traceability / Document Control / Turnover knowledge
• Ability to lift, bend, stoop, sit, stand, and reach for extended periods of time.
• Ability to stand for extended periods of time.
• Ability to walk the property and laydown yards.
• Ability to carry up to 50 pounds.
• Physical Requirements Prolonged periods sitting at a desk and working on a computer.

Saulsbury is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status.

Saulsbury Industries provides engineering, general construction, electrical & instrumentation, and fabrication services to heavy industrial markets. We manage turnkey, grassroots, engineering, construction, and procurement (EPC), electrical transmission & distribution services, and E&I projects for clients nationwide. Saulsbury has provided services to a diverse energy sector for more than 50 years. Our reputation has been built on honesty and integrity to our clients and employees through the continuous commitments to safety, quality, growth, and mutual profitability. We offer stable employment, career advancement and a commitment to the work/life balance of our employees. Most importantly, we bring our "safety first and foremost" value that has yielded one of the preeminent records for incident-free operations in the construction industry. Saulsbury is capable of handling projects in size from under $100,000 to more than $100 million. We have offices located in Odessa, Dallas, Port Arthur, Henderson, Abilene, and Bismarck ND. Visit our website at www.saulsbury.com Saulsbury is an Equal Opportunity Employer