Quality Control Administrative Specialist

Quality Vision International Inc; City of Rochester (NY); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Paid time off: 10 holidays + 3+ weeks

Health and disability insurance

401k plan

Tuition reimbursement

College scholarship programs

Annual discretionary bonuses

Employee referral bonus

On-site EV charging

Job summary

Quality Vision International Inc. is seeking an Administrative Specialist to support the Outgoing Inspection team in Rochester, NY. You will handle paperwork, data entry, licensing for multiple QVI software products, and coordination of documentation for machines leaving the facility.

The role requires strong MS Office skills, reliability, and excellent communication. This onsite position offers comprehensive benefits and holidays with opportunities for growth within the quality control domain.

Qualifications

• High School Diploma required; 2-year degree or certificate preferred.
• Experience with Microsoft Office and Windows environment required.
• Ability to learn QVI systems and processes; Infor CSI9 is a plus.
• Strong written and verbal communication skills.
• Customer service orientation and attention to detail.

Responsibilities

• Prepare routine paperwork for Outgoing Inspection per templates and data-entry in systems.
• Capture “as shipped” condition using camera and hand tools as needed.
• Create license dongles and fulfill license files for internal/external customers.
• Distribute software products to appropriate job orders.
• Generate QVI Product Manuals per order requirements.
• Scan and upload machine documents to the DMS.
• Gage custodian for final inspection.
• Perform other administrative duties as assigned.

Skills

General administrative duties

Microsoft Office

Windows OS

Communication skills

Dependability

Adaptability

Customer service

Lift 10–30 lbs

Education

High School Diploma

2-year degree or certificate preferred

Tools

Infor CSI9

Job description

Description

Discover Your Next Big Opportunity: See Why Quality Vision International Is the Place to Be!

Location: Rochester, NY , On-SIte

Schedule: Monday - Friday, 7:30am -4:00pm

Compensation: $22.00-$25.00 per hour, based on experience

Position Overview:

The Quality Control Administrative Specialist will provide direct support to the Outgoing Inspection (Final Inspection) department to ensure the smooth operation and execution of the inspection process prior to shipment to the customer. The department is responsible for the final checks for all machines that ship from the Rochester operation; the “last eyes” on the machine before it is packaged for delivery to the customer. The Specialist will assist the department with software and product licensing for multiple QVI software products for shipping machines, and also across the QVI install base (which frequently requires re-licensing and/or license upgrades).

Role and Responsibilities:

• Complete routine paperwork for Outgoing Inspection department. This includes the preparation of internal and customer documentation, according to available templates, and data entry of system information recorded throughout the Inspection process.
• Use modern digital camera and hand tools if required to capture “as shipped” condition of the machine.
• Create license dongles and fulfill license file and software requirements to internal and external customers.
• Coordinate and distribute Software products to the appropriate job orders as required.
• Generate QVI Product Manuals per order requirements.
• Scan machine documentation and upload the scanned data in the appropriate machine folder in QVI document management system.
• Gage custodian for final inspection.
• Other administrative duties as assigned.

Requirements

Minimum Qualifications: (Experience, Education, Certifications, Knowledge, Skills, Abilities)

• High School Diploma required. 2-year degree or certificate in related discipline preferred.
• Experience in general administrative duties, and a working knowledge of the Microsoft Windows environment and the Microsoft Office suite, required.
• Knowledge or ability to learn QVI systems and processes. Knowledge of Infor CSI9 a plus.
• Ability to work within a fast-paced, deadline driven, multi-disciplinary environment.
• Skills navigating many departments and demands with speed and urgency.
• Excellent written and verbal communication skills.
• Quality control – the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability – can adapt to changes in work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability – consistently at work, follows instructions, responds to management direction and solicits feedback to improve performance.
• Mechanical skills are a plus; ability to move or lift boxes, tools and equipment.
• Customer service skills are required.

Physical and/or Environmental Requirements:

• Ability to sit for extended periods of time (8-hour shift) in an office setting, utilizing standard office equipment (computer, keyboard, computer mouse, phone, etc.)
• Ability to occasionally move about and navigate through the workplace.
• Ability to occasionally lift and carry objects of 10-30 pounds.

What We Offer

Paid Time Off

• 10 paid holidays each year
• Over 3 weeks of PTO (vacation/sick/personal) to start, with additional time after 5 and 10 years

Health & Financial Benefits

• Health coverage where QVI pays 97–100% of premiums on our most affordable HDHP – free single coverage for employees!
• Employer-paid Short-Term & Long-Term Disability Insurance
• Employer-paid Life Insurance
• QVI 401k Retirement Savings Plan: Up to 5% gross wages
• Tuition Reimbursement: up to $7,000 annually
• College Scholarship Programs for employee dependents
• Annual discretionary bonuses (for non-commission roles)
• $1,500 Employee Referral Bonus

Wellness & Extras

• Employee Assistance Program (EAP) & Wellness perks: on-site nurse, biometric screenings, chronic condition support, and cash incentives for healthy living programs and challenges
• Free on-site electric vehicle charging stations and cash reimbursement toward the purchase of qualified EVs

Quality Vision International Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.