Quality Control Administrative Specialist

OGP – Optical Gaging Products; City of Rochester (NY); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Paid time off

Health coverage with premiums paid by

401k

Tuition reimbursement

Annual bonuses

Employee referral bonus

Job summary

Optical Gaging Products in Rochester, NY is seeking a Quality Control Administrative Specialist to support the Outgoing Inspection team. You will handle routine paperwork, data entry, and documentation for each order, ensuring accuracy before shipment.

You will create license dongles and manage software licensing for QVI products, coordinate distribution to orders, and scan/upload machine documents to the DMS. Strong communication, dependability, and adaptability are essential.

Qualifications

• High School Diploma required; 2-year degree or certificate preferred.
• Experience in general administrative duties and Microsoft Office suite.
• Knowledge of Infor CSI9 is a plus.
• Ability to work in a fast-paced, deadline-driven environment.
• Excellent written and verbal communication skills.
• Quality control mindset; attention to detail and reliability.

Responsibilities

• Complete routine paperwork for Outgoing Inspection, including certificates and customer docs.
• Capture the machine’s “as shipped” condition using a camera and tools.
• Create license dongles and manage license files for internal and external customers.
• Coordinate and distribute Software products to appropriate orders.
• Generate QVI Product Manuals per order requirements.
• Scan and upload machine documentation to the DMS.
• Gage custodian for final inspection.
• Other administrative duties as assigned.

Skills

Written & verbal communication

Administrative skills

Adaptability

Dependability

Quality control

Customer service

Education

High School Diploma

2-year degree or certificate

Tools

Infor CSI9

Microsoft Windows

Microsoft Office

Job description

Job Type

Full-time

Location

Rochester, NY , On-SIte

Schedule

Monday - Friday, 7:30am -4:00pm

Compensation

$22.00-$25.00 per hour, based on experience

Position Overview

The Quality Control Administrative Specialist will provide direct support to the Outgoing Inspection (Final Inspection) department to ensure the smooth operation and execution of the inspection process prior to shipment to the customer. The department is responsible for the final checks for all machines that ship from the Rochester operation; the “last eyes” on the machine before it is packaged for delivery to the customer. The Specialist will assist the department with software and product licensing for multiple QVI software products for shipping machines, and also across the QVI install base (which frequently requires re-licensing and/or license upgrades).

Role And Responsibilities

• Complete routine paperwork for Outgoing Inspection department. This includes the preparation of internal and customer documentation, according to available templates, and data entry of system information recorded throughout the Inspection process.
• Use modern digital camera and hand tools if required to capture “as shipped” condition of the machine.
• Create license dongles and fulfill license file and software requirements to internal and external customers.
• Coordinate and distribute Software products to the appropriate job orders as required.
• Generate QVI Product Manuals per order requirements.
• Scan machine documentation and upload the scanned data in the appropriate machine folder in QVI document management system.
• Gage custodian for final inspection.
• Other administrative duties as assigned.

Minimum Qualifications

• High School Diploma required. 2-year degree or certificate in related discipline preferred.
• Experience in general administrative duties, and a working knowledge of the Microsoft Windows environment and the Microsoft Office suite, required.
• Knowledge or ability to learn QVI systems and processes. Knowledge of Infor CSI9 a plus.
• Ability to work within a fast-paced, deadline driven, multi-disciplinary environment.
• Skills navigating many departments and demands with speed and urgency.
• Excellent written and verbal communication skills.
• Quality control – the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability – can adapt to changes in work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability – consistently at work, follows instructions, responds to management direction and solicits feedback to improve performance.
• Mechanical skills are a plus; ability to move or lift boxes, tools and equipment.
• Customer service skills are required.

Physical And/or Environmental Requirements

• Ability to sit for extended periods of time (8-hour shift) in an office setting, utilizing standard office equipment (computer, keyboard, computer mouse, phone, etc.).
• Ability to occasionally move about and navigate through the workplace.
• Ability to occasionally lift and carry objects of 10-30 pounds.

What We Offer

Paid Time Off

• 10 paid holidays each year
• Over 3 weeks of PTO (vacation/sick/personal) to start, with additional time after 5 and 10 years

Health & Financial Benefits

• Health coverage where QVI pays 97–100% of premiums on our most affordable HDHP – free single coverage for employees!
• Employer-paid Short-Term & Long-Term Disability Insurance
• Employer-paid Life Insurance
• QVI 401k Retirement Savings Plan: Up to 5% gross wages
• Tuition Reimbursement: up to $7,000 annually
• College Scholarship Programs for employee dependents
• Annual discretionary bonuses (for non-commission roles)
• $1,500 Employee Referral Bonus

Wellness & Extras

• Employee Assistance Program (EAP) & Wellness perks: on-site nurse, biometric screenings, chronic condition support, and cash incentives for healthy living programs and challenges
• Free on-site electric vehicle charging stations and cash reimbursement toward the purchase of qualified EVs

Quality Vision International Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.