Quality Assurance Specialist

Fedcap Group; New York, Northern (NY, KY); Hybrid; USD 66,000 - 75,000; Full time

Job summary

Fedcap Inc. is seeking a Quality Assurance (QA) Specialist to ensure integrity and continuous improvement of program operations across contracts.

You will monitor, evaluate, and enhance services, develop SOPs, and support audit processes to drive high-quality employment services for jobseekers, including those with disabilities or health barriers. The role focuses on compliance with contract requirements, audit findings response, and implementing robust quality systems to measure and improve

Qualifications

• Bachelor's degree in a related discipline; master's degree a plus.
• 3–5 years of experience in Quality Assurance, monitoring or Compliance.
• Experience with Continuous Quality Improvement frameworks and QA instruments.
• Strong electronic data analysis and QA reporting abilities.

Responsibilities

• Assist the Director of Quality Assurance with the QA program and audit procedures, aiming for near 100% compliance with contract requirements.
• Audit 5% of contract case files quarterly; complete 15–35 file reviews weekly.
• Perform weekly/monthly site visits and follow up on all identified non-compliance issues.
• Conduct monthly safety and risk assessments to ensure ADA/regulatory compliance at service locations.
• Prepare corrective action plans in response to external audit findings to achieve remediation success.

Skills

Quality Assurance

Monitoring

Compliance

Data analysis

Auditing

Education

Bachelor's degree in a related discipline

Master's degree is a plus

Job description

Position Summary:

The Quality Assurance (QA) Specialist at Fedcap Inc is responsible for ensuring the integrity and continuous improvement of program operations by monitoring, evaluating, and enhancing services and processes across various contracts. Through the implementation of quality standards and best practices, this role advances the organization’s mission to build staff capacity and deliver high-quality, individualized support to jobseekers, including those with medical/mental health barriers or disabilities, toward sustainable employment outcomes.

The QA Specialist plays a critical role in ensuring ongoing compliance with contract requirements, responding to external audit findings, and contributing to the development and implementation of robust Standard Operating Procedures, auditing systems, and quality assurance tools. This role is responsible for evaluating the efficiency and effectiveness of operations and performance management across all Fedcap Inc. contracts. Success in this position is measured through established KPIs, with a focus on compliance rates, audit effectiveness, and the measurable impact of continuous quality improvement initiatives. This is an excellent opportunity for an analytical professional who is passionate about strengthening quality and compliance within a collaborative and dynamic employment services environment.

What You'll Do

Compliance & Audit Management:

• Assist the Director of Quality Assurance with the quality assurance program and audit procedures, ensuring near 100% compliance with the funder’s contractual and agency requirements.
• Conduct audits on 5% of contract case files each quarter, completing an average of 15–35 file reviews weekly to ensure compliance and quality standards.
• Completing weekly/monthly site visits and executing follow-up activities for 100% of identified non-compliance issues.
• Conduct safety and risk assessments monthly to ensure compliance with ADA and regulatory standards at service locations.
• Respond to all external audit reports' timelines as defined by each contract audit upon receipt and prepare corrective action plans on behalf of the organization to achieve near 100% remediation success.

Quality Improvement & Systems Development:

• Create and maintain SOPs and Desk Guides for new and existing programs, with quarterly reviews, to ensure 95% accuracy and demonstrated compliance with funder and organizational requirements.
• Support the development and demonstrate implementation of 1–3 quality improvement processes annually, enhancing auditing systems and continuous quality assurance methods to improve program efficiency and effectiveness, as measured through performance outcomes.
• Develop, collect, and analyze customer satisfaction metrics for at least 2 key service areas quarterly to actively drive Continuous Quality Improvement initiatives.
• Utilize customer feedback, on-site observations, inter-departmental communication, and regular performance measures to identify 1-2 potential issues and areas for improvement per month.
• Identify potential areas of vulnerability and conduct root cause analysis for 100% of the identified critical issues per quarter, subsequently developing comprehensive mitigation action plans for 100% of these vulnerabilities.
• Achieve 100% timely completion of ad hoc assignments and special projects as directed by the Director of Quality Assurance and Senior Leadership.

Stakeholder Collaboration & Reporting:

• Generate and submit weekly, monthly, and quarterly compliance and quality assurance reports to leadership, highlighting trends, challenges, and improvement recommendations, while maintaining 100% accuracy in reported data.
• Work collaboratively with program departments, external agencies, and stakeholders to support compliance efforts and monitor remediation (Corrective Action) activities.
• Provide consistent support to the Director of Quality Assurance, the Director of Operations, and the Director of Staff and Development Training teams in at least 2-4 joint initiatives per quarter, aimed at enhancing overall program quality and training effectiveness.
• Support cross-functional teams to ensure timely resolution of compliance and performance issues.

You're a great fit for this role if you have:

• A bachelor's degree in a related discipline required. Acceptable fields of study include Quality Assurance, Public Administration, Social Work, Human Services, Business Administration, or other fields related to workforce development and program evaluation. A master's degree in a relevant field is a plus.
• 3-5 years' experience in Quality Assurance, monitoring, and/or Compliance experience in a similar role.
• Experience with Continuous Quality Improvement frameworks and instruments.
• Experience in accurate electronic data analysis and QA.
• Prior experience responding to external audit reports and preparing corrective action plans.
• Experience in developing and implementing processes for continual quality improvement.
• Bilingual Spanish and knowledge of Workforce Development are a plus.

Compensation

$66,300-$75,000 annually

Equal Opportunity Employer