Quality Assurance Documentation Specialist

Actalent; Aurora (IL); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO / Vacation

Job summary

Actalent is seeking a Quality Assurance Documentation Specialist in Aurora, IL, to lead the supplier approval documentation, maintain product specifications, and keep FSMS records current for audit readiness. The role supports audits, training initiatives, and cross-functional teams to ensure compliance with customer, certification, and regulatory requirements.

The position is hybrid in Aurora, IL, offering involvement in GMP programs, training sessions, and continuous improvement for document

Qualifications

• Experience in quality assurance and document control within a food manufacturing or similar regulated environment.
• Knowledge of GMP and quality control principles, particularly related to food safety.
• Experience managing supplier approval documentation and processes.
• Ability to maintain organized, accurate, and audit-ready quality and food safety documentation.
• Strong written and verbal communication skills to clearly convey information and training content.
• Ability to engage and educate production employees on quality and food safety programs and policies.
• Self-motivated with the ability to work independently and manage priorities effectively.
• Effective collaboration and influence skills to work cross-functionally with quality, production, and other teams.
• High attention to detail, with a thorough and accurate approach to documentation and record-keeping.
• Proficiency with Microsoft Office programs, including Word, Excel, Outlook, and PowerPoint (preferred).

Responsibilities

• Manage and organize all documents related to the supplier approval program, ensuring records are complete, accurate, and up to date.
• Maintain all product and process specification documentation, verifying that current specifications are followed throughout operations.
• Keep all FSMS documents current and audit-ready at all times, including policies, procedures, and records.
• Ensure compliance with quality and food safety requirements related to certifications, customer standards, and state and federal regulations.
• Support quality management during facility visits, audits, and inspections by preparing, retrieving, and presenting required documentation.
• Retrieve documentation and records promptly as requested during audits and inspections to facilitate a smooth audit process.
• Engage production employees in GMP, quality programs, and policies to improve understanding and compliance.
• Facilitate training sessions with employees when quality programs or policies are implemented or updated, ensuring clear communication of changes.
• Collaborate with the QA Manager to schedule facility-wide and individual training on updates to procedures, new documents, and revised processes.
• Contribute to continuous improvement of document control processes and quality systems by identifying opportunities to enhance accuracy, organization, and accessibility of records.

Skills

Quality Assurance

Document Control

GMP

FSMS

Audit Readiness

Training

Communication

Cross-Functional Collaboration

Attention to Detail

Microsoft Office

Tools

TraceGains

Microsoft Office

Job description

Job Title: Quality Assurance Documentation Specialist

Job Description

The Quality Assurance Documentation Specialist plays a key role in ensuring food safety and quality standards are consistently met by serving as the lead point of contact for all quality assurance and food safety documentation. This position focuses on managing supplier approval documentation, maintaining specifications and Food Safety Management System (FSMS) records, and supporting audits and training initiatives to uphold compliance with customer, certification, state, and federal requirements.

Responsibilities

• Manage and organize all documents related to the supplier approval program, ensuring records are complete, accurate, and up to date.
• Maintain all product and process specification documentation, verifying that current specifications are followed throughout operations.
• Keep all Food Safety Management System (FSMS) documents current and audit-ready at all times, including policies, procedures, and records.
• Ensure compliance with quality and food safety requirements related to certifications, customer standards, and state and federal regulations.
• Support quality management during facility visits, audits, and inspections by preparing, retrieving, and presenting required documentation.
• Retrieve documentation and records promptly as requested during audits and inspections to facilitate a smooth audit process.
• Engage production employees in Good Manufacturing Practices (GMP), quality programs, and policies to improve understanding and compliance.
• Facilitate training sessions with employees when quality programs or policies are implemented or updated, ensuring clear communication of changes.
• Collaborate with the Quality Assurance Manager to schedule facility-wide and individual training on updates to procedures, new documents, and revised processes.
• Contribute to continuous improvement of document control processes and quality systems by identifying opportunities to enhance accuracy, organization, and accessibility of records.

Essential Skills

• Experience in quality assurance and document control within a food manufacturing or similar regulated environment.
• Knowledge of Good Manufacturing Practices (GMP) and quality control principles, particularly related to food safety.
• Experience managing supplier approval documentation and processes.
• Ability to maintain organized, accurate, and audit-ready quality and food safety documentation.
• Strong written and verbal communication skills to clearly convey information and training content.
• Ability to engage and educate production employees on quality and food safety programs and policies.
• Self-motivated with the ability to work independently and manage priorities effectively.
• Effective collaboration and influence skills to work cross-functionally with quality, production, and other teams.
• High attention to detail, with a thorough and accurate approach to documentation and record-keeping.
• Proficiency with Microsoft Office programs, including Word, Excel, Outlook, and PowerPoint (preferred).

Additional Skills & Qualifications

• Previous experience working with supplier approvals and a supplier management platform is preferred, such as TraceGains.
• Experience in food manufacturing quality assurance or food safety programs is beneficial.
• Familiarity with certification standards and regulatory requirements for food manufacturing is an asset.

Job Type & Location

This is a Contract to Hire position based out of Aurora, IL.

Pay and Benefits

The pay range for this position is $22.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Aurora,IL.

Application Deadline

This position is anticipated to close on Sep 14, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.