Quality Assurance Coordinator

LifeSource; Minneapolis (MN); Hybrid; USD 47,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Life insurance

PTO

401(k) matching

Tuition reimbursement

Resiliency coaching

HSA contributions

Job summary

LifeSource is seeking a Quality Assurance Coordinator to perform donor record quality reviews and regulatory verifications for organ, tissue, and ocular records. You will execute audits, gather test results, and communicate findings to clinical teams to ensure timely corrections and compliance.

The role emphasizes collaboration across departments, adherence to HIPAA, and involvement in internal and third‑party audits to support LifeSource’s mission of lifesaving organ and tissue donation.

Qualifications

• Requires a combination of education and experience equivalent to 6 years of compliance, regulatory, quality assurance, or quality control responsibilities.
• Experience with health information management, EMR, chart audits, and medical terminology is preferred.
• Familiarity with Quality Management System software is a plus.
• Attention to detail and organizational skills are essential for process improvements.

Responsibilities

• Verify donor record compliance against internal standards and external accreditation requirements.
• Perform quality reviews and compliance verification of organ, tissue, and ocular donor records.
• Audit donor records using the organization’s software modules and document findings.
• Collaborate with clinical teams to correct records and ensure timely submissions to customers.
• Maintain confidentiality and HIPAA compliance for donor information.
• Support internal and external audits and participate in improvement initiatives.

Skills

Quality compliance

Medical chart audits

Medical record abstraction

HIM / EMR

Policy adherence

Job description

LifeSource is hiring a healthcare Quality Assurance Coordinator (QAC) to perform quality review and compliance verification of organ, tissue and ocular medical donor records against internal standards and external accreditation and regulatory requirements. The QAC will also engage in executing assigned internal and external audits ensuring regulatory compliance and thorough documentation in our EMR. Additionally, the QAC will collaboratively act as the internal, accreditation, and regulatory requirements applicable to donor record compliance.

In this position, you would use your skills in healthcare quality/compliance, medical chart audits, medical record abstraction, and HIM to help ensure donor records meet internal standards, as well as external accreditation and regulatory requirements. You would have the opportunity to combine strong documentation skills, audit awareness, quality improvements, and process-focused thinking in a role that supports both operational excellence and a lifesaving mission that makes a meaningful impact on patients and families.

This opening will primarily support the organ side of the organization.

As a Quality Assurance Coordinator, you’ll advance our life‑saving work by performing the following job duties:

• Donor Record Compliance Verification
• Utilize your experience with medical records and charts to perform quality review and compliance verification of organ, tissue, and ocular donor records against internal standards and external accreditation and regulatory requirements.
• Timely verification of assigned donor records entered and managed under the audit and workflow modules of the organization’s donor record verification software.
• Collect and compile all required records and test results relevant to donor suitability and in accordance with organizational policies and procedures and customer and regulatory requirements.
• Document donor chart review findings for communication to applicable clinical team members for correction and timely submission to applicable customers and stakeholders.
• Correspond with applicable partners and customers, including sharing of required records, to determine additional customer needs and to obtain final donor eligibility determination.
• Execute donor record closure after obtaining all requested records, clinical corrections, and final donor eligibility is determined.
• Maintain confidentiality and integrity of donor records, ensuring control over donor information on computer monitors and secure closure of the Health Information Management (HIM) room.
• Audit Program and Improvement Support
  • Support the audit program by participating in assigned audits and performance improvement efforts and initiatives.
  • Execute standards, principles, and techniques of auditing to examine, question, evaluate and report on the assigned process.
  • Analyze all elements of key work systems and assess adherence to the criteria, quality evaluation and quality control.
  • Conduct assigned internal and external audits (onsite, desktop, or virtual), including development of audit checklist, audit planning, and deployment to meet defined deadlines.
  • Support the facilitation of customer onsite, desktop, or virtual audits and third‑party onsite accreditation and regulatory audits of LifeSource.
  • Organizational Support as Subject Matter Expert (SME)
    • Providing department and cross‑functional collaboration and support as Subject Matter Expert (SME) with specialized responsibilities and knowledge on the donor record verification process and knowledge and understanding of applicable regulatory, accreditation, customer, and process requirements.
    • Support and assist the audit function, as appropriate, which may include internal, customer, supplier, accreditation, and regulatory audit support.
    • Develop and retain an appropriate understanding of relevant standards, policies and regulations related to the America Association of Tissue Banks (AATB), Centers for Medicare & Medicaid Services (CMS), Eye Bank Association of America (EBAA), Food and Drug Administration (FDA), and Organ Procurement Transplant Network (OPTN).

Qualifications

• Requires a combination of education and experience equivalent to 6 years of compliance, regulatory, quality assurance, or quality control responsibilities.
• Experience with health information management, EMR (electronic medical records), chart audits, medical record abstraction, and disease and medical terminology strongly preferred.
• Prefer previous experience working with a Quality Management System software program.
• Awareness of the common elements of system and process audits, including the purpose, scope, and responsibilities of auditing participants.
• Detail oriented and highly organized with a desire to take initiative, execute process improvements, and solve problems.
• Demonstrated ability to provide a high level of customer service to internal and external customers with the ability to develop and connect with people quickly.
• Proven self‑directed, motivated contributor with a strong initiative and ability to function autonomously, establish priorities, meet timelines and deadlines, and work effectively within a team environment.
• Ability to build, maintain, motivate, influence, and achieve cooperation with both internal and external relationships.
• Strong verbal and written communication skills, including ability to identify opportunities for process improvement by developing proposed solutions to identified areas of improvement.
• Strong working knowledge of Microsoft Office applications.
• Demonstrated ability to exhibit a high degree of quality, integrity, and honor confidentiality of appropriate information including, but not limited to, personal team member data, organizational operations or work processes, donor and donor family information, contributor details, any financial information and medical or protected health information (PHI) in accordance with HIPAA.
• Proven skilled and competent in using technology‑based devices and mobile tools such as personal computers and related software, electronic medical record systems, mobile phones, and mobile printing devices.

Projected offer rate range

$34-41/hour, based on relevant experience.

Schedule

Primary hours are Monday-Friday during business hours (8:00am-5:00pm). This role is hybrid on‑site in Minneapolis. (not eligible for remote)

Why Join LifeSource

At LifeSource, we’re relentlessly pursuing a day where those in need of a life‑saving or life‑enhancing organ, eye or tissue transplant receive that gift. By joining the LifeSource team, you will have the chance to positively impact your neighbors in Minnesota, North Dakota, South Dakota and Wisconsin maybe someone in your very own community.

Since 1989, the LifeSource team has worked with our regions’ diverse communities to break down barriers to donation. Bringing a rich diversity of perspectives and experience to our organization at all levels strengthens our ability to serve our community and fulfill our mission. Our values embody how we engage in our work - accountability, adaptability, trust, growth mindset, and kindness. More information on our continued work toward diversity, equity, and inclusion can be found on our website.

We set our team up for success by providing comprehensive on‑boarding, as well as on‑going personal and career development. Team members are offered traditional benefits such as health, vision, dental, and life insurance, generous PTO, and 401k matching. We also support our team through non‑traditional benefits such as tuition reimbursement, resiliency coaching, and HSA employer contributions.

LifeSource is committed to creating a diverse, inclusive and welcoming workplace with opportunities for all talent to thrive. We are an equal opportunity employer and strongly encourage BIPOC, LGBTQIA+, veterans, persons with disabilities, members of marginalized communities, and non‑traditional applicants to apply.